Finance Operations Administrator

JOB SUMMARY

The purpose of this position under the general direction of the Finance Director, is to provide support for a wide range of budgeting, capital assets, treasury and reporting functions. The Finance Operations Officer’s duties include oversight of the budget and utility billing functions; coordinating assigned activities within the Department, with external stakeholders, and with other Town departments and divisions. This is accomplished by assisting in the management of department activities and services, coordinating work plans and personnel needs, preparing financial statements and assisting with various aspects of the Finance Departments vision, goals, and objectives. Core duties include managing cash, capital investments, debt management, and interfacing with other Town employees, citizens, and customers. This position provides direction to other employees. The position will strive for success by demonstrating Little Elm’s core values of Integrity, Customer Service, Efficiency and Innovation. These values are the foundation of the organization.

ESSENTIAL JOB FUNCTIONS

• This position is responsible for four core areas: 1) supervision of two functions (Utility Billing and Budget) which are managed by two capable individuals; 2) treasury and investment management; 3) capital asset management and 4) financial reporting.
• Leading, supervising, and evaluating the work performance of direct reports. This position has two direct reports and three indirect reports.
• Providing managerial oversight, including developing, implementing and enforcing policies and procedures for the Finance Department.
• Maintains subledgers and oversight of the Town’s Capital Improvement Program, including updating long-term capital records.
• Monitors daily cash flow activities to ensure adequate liquidity.
• Providing budgetary assistance, through the oversight of the Budget Manager, to all Town departments and divisions in the development of budget analysis, forecasting models, coordination of capital improvement program budget preparation.
• Ensures appropriate banking and cash management best practices are exercised on a routine basis.
• Prepares or assists in preparation of monthly financial reports for distribution within Town leadership; develops other financial reports for management, as needed, which may include utilizing multiple databases to compare both financial and non-financial data; assist, where needed, with third parties which may include independent outside auditors during the annual audit.

MINIMUM REQUIREMENTS TO PERFORM WORK

Education and Experience:

• Possession of a Bachelor’s degree in accounting, finance or other related fields from accredited four-year college or university required.
• Possession of a minimum of seven (7) years related governmental accounting, audit or budget experience with at least four (4) years at a supervisory level; professional certification and/or advance degree preferred; or equivalent combination of education and experience.

Licenses or Certificates:

• Must be bondable.
• Certified Public Accountant (CPA), Certified Government Finance Officer (CGFO), or similarly related professional designation is preferred.
• Training and certification on Public Funds Investment Act, SS 2256.001-.055 must be obtained within a year of employment; addition technical certifications and training may be required.
• Must possess a valid Texas Driver’s License and currently have and maintain a satisfactory driving record.
• Must pass a background investigation, including credit check, and a drug screening.
• Must be bondable.

Knowledge, Skills and Abilities:

• Intermediate skill level with Microsoft Office products such as Word, Outlook, Powerpoint, etc. Advanced skill level with Microsoft Excel and other report-writing software platforms.
• A clear, effective, and diplomatic communication style, whether verbally or in writing, enabling the ability to address a variety of stakeholders, including banking officials and external auditors, to accomplish work efficiently and effectively, and as a precursor to building and maintaining solid working relationships.
• Capable of prioritizing, multi-tasking, and synthesizing substantial amounts of data from multiple sources to facilitate the preparation of accurate budget and financial documents essential to evaluating the Town’s existing and future financial condition, including cost-benefit, statistical economic, market, and other analyses.
• Ability to operate with independence, initiative, and autonomy, within established procedural guidelines, while remaining aligned with the Town’s and the Finance Director’s policy directions and organizational goals.
• Strong analytical and technical government finance abilities; solid knowledge of and fluency with governmental finance standards; a proven record of accomplishment in implementing efficiencies and being adaptable to changing circumstances and the need to handle varied duties.
• Solid foundation in public sector budgeting principles and procedures, including cost accounting, municipal revenue estimation, cash management principles, investments, and financial forecasting.
• Contemporary understanding of record keeping and file maintenance principles and procedures; advanced proficiency with traditional office software applications and specialized governmental finance and accounting software applications, such as Tyler Enterprise ERP and Euna Budget by Questica platforms.
• Ability to read, interpret, understand, and apply finance and accounting standards and procedures, applicable federal, state, and local rules and regulations, and Town policies and procedures.
• Capacity for managing complex budgets, maintaining interrelated financial and technical records, and a keen eye for identifying and reconciling errors.
• Receives limited directions. The employee normally performs the duty assignment according to his or her own judgement, requesting supervisory assistance only when necessary. The assignment may be reviewed upon completion along with established deadlines.
• Advanced Math: Ability to apply fundamental concepts of theories, work with advanced mathematical operations methods, and functions of real and complex variables.
• Knowledge of and skilled in the advanced use of computerized financial applications.
• Skilled in the use of a variety of machines; including, but not limited to, personal computers, telephone, calculators, facsimile machine and copier.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to operate various machines and/or equipment, and reach with hands and arms. The employee frequently is required to talk and hear. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Work is performed primarily in an office environment.

E.O.E. The Town of Little Elm does not discriminate on the basis of race, color, national origin, sex, religion, age, disability or military service in employment or the provision of services.