Essential Duties and Responsibilities:
- Oversee Facility Management vendor and facilitate contract compliance with Contracts Team to include Vendor agreements by ensuring invoices and deliverables are submitted timely and accurately.
- Monitor Facility Management vendor performance and report/escalate facility issues to management and Contracts Team, as appropriate.
- Process special accommodation requests through established processes.
- Review and approve special orders for office supplies.
- Serve as the main point of contact between the Facility Management Vendor and client or other Maximus business owners for any facility-related items.
- Provide expertise and define facilities management requirements to meet all company goals and needs.
- Manage and execute all moves and space plans.
- Responsible for the generation and accuracy of the monthly Facilities Report.
- Participate in all planning and budgeting associated with facility needs.
- Work closely with Facility Management Vendor to assess and monitor facility repairs to ensure cost effectiveness and obtain proper approvals from the client.
- Ensure and oversee the appropriate response to all emergencies and crisis situations to ensure compliance as outlined in the Disaster Recovery Plan.
- Manage and facilitate the Safety Committee on a monthly basis.
- Serve as an initial point of contact for matters pertaining to physical security.
- Develop and maintain an Employee Physical Security Awareness Program and coordinate with Training for security and privacy training needs.
- Assist with reviewing Facility Vendor budgets in consultation with Finance and Management.
- Participate with the Security Management Plan, Disaster Recovery Plan, and other plans as required by contract.
- Work with Corporate Real Estate staff as needed.
- On call 24/7 to address the aforementioned items.
- Perform other duties as may be assigned by management in a fast-paced, deadline-oriented work environment.
- Daily use of Microsoft Office Products (Word, Excel, etc.).
- Must be willing to travel as needed.
- Bachelor's degree in relevant field of study and 3+ years of relevant professional experience required, or equivalent combination of education and experience.
- Knowledge of accounting principles preferred.
- Facility Management Professional (FMP) certification preferred.
-At least three years of experience in facilities operations, property management, or building maintenance. -Hands‑on understanding of HVAC systems with the ability to conduct basic troubleshooting. -Strong customer service and communication skills, with the ability to interact effectively with employees at all levels, including senior leadership. -Proficiency using computer systems and the ability to work in tools such as SmartSheet, WorkApp, SharePoint, Excel, Outlook, and Coupa. -Ability to stay organized, calm, and responsive in a fast‑paced, service‑oriented environment. -Able to move boxes/materials not to exceed 50lbs. -Must be available to work in Riverview, FL -Participating in Emergency Response team calls as required, including availability for work outside standard business hours (early mornings, evenings, and weekends) when urgently facility issues arise. -Must be available and willing to be on call 24/7 for any facilities related emergencies.