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This position is responsible for providing administrative support for the Director of Facilities Management and will assist the Director of Facilities Management with coordinating and organizing Facilities Management resources to accomplish the mission and goals of the department.
ESSENTIAL RESPONSIBILITIES:
- Performs administrative and office management duties for the Facilities Management Department meeting with residents and staff, answering telephones, taking and delivering messages, creating work orders with Worxhub, word processing, spreadsheet and multiple types of computers and computer programs operated by Facilities Management.
- Intercede with work requests for Facilities Management Department and evaluate and assign work requests by priority. Inputs work orders into the Windmill computer program and searches data for information. Creates reports for analysis.
- Coordinate and meet with vendors and contractors for repairs, scheduled maintenance and projects.
- Participate with construction, renovation, and apartment refurbishment projects.
- Participate with creating opportunity projects in Workday for reviewers. Participate with Life Safety and Water Management Plan inspection record keeping.
- Sets up and maintains records and files for the department including garage parking assignments. Completes Monthly ancillary reports. (Resident charges). Codes and approves invoices for payment. Including searching and printing utility invoices.
- Order supplies, contact vendors and service contractors.
- Keep calendar of contractor and vendor Certificates of Insurance renewal dates.
EDUCATION AND WORK EXPERIENCE:
- Required Degree: High School Diploma or Equivalent
- Preferred Degree: Associate’s Degree
- Certificate(s): N/A
- Experience: 2+ Years
KNOWLEDGE, SKILLS, AND ABILITY:
- Operations and Maintenance knowledge in building systems and preventive maintenance
- Project Management skills in assisting project's timely completion and communicating updates to vested parties.
- Legal and Regulatory knowledge in building codes, emergency preparedness, workplace regulations and accessibility standards.
PHYSICAL REQUIREMENTS:
- Sufficient physical ability and mobility to work in an office/community setting.
- Ability to stand or sit for prolonged periods of time.
- Ability to occasionally stoop, bend, kneel, crouch, reach, and twist.
- Ability to lift, carry, push, and/or pull light to moderate amounts of weight up to 50 lbs.
- Ability to operate various equipment base on department and weather conditions
- Engaging in repetitive movements of wrists, hands, and fingers – typing and/or writing.
Clarity of Vision:
- For near visual acuity Clarity of vision at approximately 20 inches or less (i.e., working with small objects or reading small print), including use of computers.
- For far visual acuity, Clarity of vision at 20 feet or more. This is not just the ability to see a person or object, but the ability to recognize features as well.
- For peripheral vision, observing an area that can be seen up and down or to right or left while eyes are fixed on a given point.
Compensation Pay Range:
$25.10 - $30.66 per hour
Reasonable Pay Estimate
A reasonable estimate of the pay range for this position is $25.10 - $30.66 per hour. There are numerous factors taken into consideration in determining the actual offered rate of pay, including but not limited to: job-related qualifications, experience, skills, education, geographic location, and consideration of internal and external equity.
For full time employees, we offer a generous benefits package that includes:
Medical, dental and vision insurance
Employer paid group term life and disability
Paid Time Off (PTO) & six paid holidays
403(b) with a 3% employer match
Fitness center use at most facilities.
Various voluntary benefits:
Life, AD&D
Tuition assistance and scholarships
Employee assistance program
Legal services, home/auto insurance, discount purchasing program
Pet Insurance
For more information about Covenant Living and CovenantCare at Home, please visit www.covliving.org or www.covenantcareathome.org.
Covenant Living and CovenantCare Home Health and Hospice are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances.
