Executive Legal Assistant

Talley LLP

Official Title: Legal Administrative Assistant (AI & Operations Focus)

Location: Orange, California

Full Time/Onsite Monday – Friday

Talley Law Group is seeking a detail-oriented, tech-forward Legal Administrative Assistant to support a fast-moving and growing legal team. This is a hybrid role combining structured administrative support (50%) with hands-on execution of AI and automation workflows (50%).

This role focuses on executing and implementing systems and processes designed by leadership, not building them from scratch. The position plays a key role in supporting operational efficiency while ensuring day-to-day administrative functions run smoothly across the team.

The ideal candidate enjoys learning new tools and applying technology, specifically AI, to improve how work gets done.

Key Responsibilities

AI / Automation & Process Support (50%)

• Execute automation workflows following process maps and specifications developed by leadership.
• Use AI tools (e.g., Claude or similar) to support document drafting, research, and workflow execution
• Assist in implementing automation workflows using tools such as Microsoft Power Automate and similar platforms.
• Assist in identifying and executing process improvements across administrative and legal functions using technology. Continuously explore innovative tools and solutions to enhance productivity
• Maintain and update existing automation and systems as processes evolve

Administrative & Team Support (50%)

• Correspond with clients on administrative follow-ups to ensure timely and professional communication.
• Assist with office operations and administrative needs to support day-to-day team functions.
• Organize and maintain team documents, files, and system records to ensure accurate and accessible information. Support legal administrative processes and compliance filings to keep matters on track and deadlines met.
• Provide day-to-day support to leadership (calendar, expenses, scheduling, etc.).
• Review meeting and dictation recordings and document action items for distribution to the appropriate stakeholder.
• Assist with time entry, billing coordination, and expense management.

Candidate Profile

Required Experience

• 3+ years of experience in an administrative, executive assistant, or legal support role with strong execution and organizational responsibility.
• Experience in administrative operations and document management, with billing experience preferred, but not required.
• Experience with document management systems such as SharePoint or similar platforms.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment.
• Exercises discretion and maintains confidentiality when handling sensitive legal and client information.
• Collaborative working style with the ability to take direction and execute within defined processes.

Technical Skills

• Required:
• Experience using AI tools (e.g., ChatGPT, Claude, or similar) to support work tasks
• Microsoft Office (Word, Excel, Powerpoint, Outlook)
• Comfortable adopting new tools and platforms quickly
• Preferred (not required):
• Microsoft Power Platform (Power Automate, Power Apps, etc.)
• SharePoint or similar document management systems
• Practice management software (e.g., Karbon)

Core Competencies (Critical to Success)

Ownership & Follow-Through

• Takes responsibility for assigned tasks and sees them through to completion
• Raises relevant issues within their assigned work proactively, and brings recommendations alongside them.
• Reliable and consistent in a structured, fast-moving environment

Communication & Collaboration

• Clear, confident communicator across written and verbal formats
• Willing to share ideas and challenge processes constructively
• Open to feedback and able to receive constructive criticism professionally

Adaptability & Coachability

• Comfortable working in a direct, feedback-driven environment
• Adapts quickly to feedback, changing priorities, and evolving processes
• Handles shifting priorities without losing focus or follow-through

Attention to Detail & Organization

• Highly detail-oriented with strong follow-through
• Able to manage multiple priorities without losing track of tasks

Urgency & Execution Speed

• Demonstrates a strong sense of urgency and responsiveness
• Pivots quickly between tasks while maintaining quality and accuracy

Adaptability & Multitasking

• Thrives in a dynamic environment where priorities shift
• Capable of managing multiple workstreams simultaneously

Preferred Background

• Experience in:
• Legal, professional services, or similarly structured and process-driven environments
• Larger organizations with exposure to advanced tools and cross-functional collaboration
• Candidates who demonstrate strong curiosity and aptitude for learning AI tools and automation are highly desirable

Work Environment & Structure

• Fast-paced, collaborative team environment with clear expectations and structured processes

Compensation

• Hourly range: $30–$35/hour

Ideal Candidate Summary

The ideal candidate is:

• Comfortable using technology and interested in learning AI tools
• Highly organized and execution-driven
• Proactive, not reactive
• Comfortable working in a fast-paced environment with clear expectations
• Excited to execute and improve systems, not just maintain them