Under supervision of the Assistant Superintendent/Vice President of Business Services, the Executive Director, Bond Programs assists in the management, supervision, and executing of all engineering, design, and construction projects required to support the bond construction program of new constructions and renovation projects for the District.
The incumbent, under minimal supervision, will have regular and ongoing responsibility for providing advice and making recommendations on architectural/engineering design and construction projects. The incumbent will work with the Bond Work Group (BWG) on project prioritization. The incumbent makes recommendations on project execution, including planning, programming, design, construction and closeout.
This position is solely funded through Measure P bond revenue which is expected to be available through 2037.
ESSENTIAL DUTIES:
Participates in developing capital construction project plans, designs, and schedules. Prepares preliminary and final project budgets. Presents recommendations for budget adjustments, as appropriate.
Manages the procurement process in consultation with the District’s purchasing office. Prepares specifications; conducts contractor outreach; leads pre-bid job site visits; holds pre-construction meetings; participates in the evaluation of bids; and assists in the preparation of construction contracts.
Oversees and coordinates capital construction activities and services of architects, engineers, contractors, inspectors, and other consultants from the planning/design phase through post-occupancy and close out. Interfaces with regulatory agencies and others to manage the process of obtaining all required project reviews, permits, and approvals.
Monitors capital construction commitments and expenditures. Maintains up-to-date records from the planning/design phase through close out.
Monitors progress of construction. Reads and interprets plans, specifications, and other technical documents. Monitors conformity of construction with contract documents and specifications. Conducts quality assurance reviews to ensure work is satisfactorily performed and completed.
Ensures completed construction work complies with current building codes and other regulatory requirements.
Schedules and leads construction progress meetings. Delivers project reports to keep all relevant parties informed on status of time and cost elements of the project.
Assists in preparing and presenting project information to relevant District constituency groups, the District Board of Trustees, and the District Citizens’ Bond Oversight Committee.
Identifies potential problems and resolves project issues and job site conflicts in a time effective manner. Implements review processes and mechanisms early in the project to minimize delays in construction progress and to minimize impact to the project budget. Develops communication and risk mitigation plans, as needed.
Oversees change orders requested by project stakeholders. Provides recommendations to supervisor on budget, time, and scope implications of change orders. Monitors cost to ensure the project is delivered within the District established cost expectations. Prepares financial reports upon request.
Conducts final inspections of capital construction projects as assigned. Coordinates construction closeout procedures and arranges for official acceptance of projects on behalf of the District. Oversees post-occupancy review process for projects as assigned.
OTHER DUTIES:
Perform other related duties as assigned.
Possession of or the equivalent to a bachelor's degree in architecture, engineering, facilities management, or a related field, plus 5 years of full-time experience in construction planning and project management valued at $20 million or more.
Special Qualification:
A sensitivity to and an understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
KNOWLEDGE OF:
Knowledge of construction management for a variety of project types in an education setting.
Knowledge of Uniform Building Code, Department of State Architect (DSA) California Code of Regulations, California Occupational Safety and Health Act, California Public Contracts Code, Americans with Disabilities Act, and other related statutes related to construction projects.
Knowledge of DSA protocols, procedures, and requirements.
Knowledge of Leadership in Energy and Environmental Design (LEED) certification process.
Knowledge of California Environmental Quality Act (CEQA) processes and requirements.
Knowledge of generally accepted construction principles and practices as related to public works, community colleges, and schools.
Knowledge of general purchasing and contract administration methods and practices.
Knowledge of building infrastructure materials, components, and systems.
Knowledge of methods, practices, equipment, and supplies used in facility maintenance and construction and building safety regulations.
Knowledge of critical path methodology, or other methods, of project scheduling and management.
Knowledge of the California Uniform Public Construction Cost Accounting Act (CUPCCAA).
Ability to work independently.
Ability to communicate clearly and effectively.
Ability to work under time and budget constraints.
Ability to develop project schedules using relevant software programs.
Ability to analyze and interpret construction documents.
Ability to prioritize workloads effectively to meet scheduled deadlines.
Ability to climb and descend ladders and operate motorized vehicles and equipment.
Ability to identify problems, develop solutions, make decisions, and achieve consensus on a course of action.