Executive Assistant to Sr. Vice President

Overview

OurSeniorVicePresidents(SVPs)are supported byassistants who exercise sound judgment, discretion, andstrong communicationskills. When supporting the Chief Legal Officer, typical responsibilities include handling confidential legal documents, organizing meetings with both internal and external parties, creating reports and presentations, ensuring effective communication between the legal team and other business areas, monitoring compliance and regulatory deadlines, and helping to review and organize contracts. If youpossesstheseskillsand are interested in contributing to our mission of improving lives, we encourage you to explore this opportunity.

Responsibilities

The Executive Assistant (EA) providesexecutive-levelday-to-day administrative coordination and support to meet customer needs and enhance the efficiency and effectiveness of the SVPs. The EA often serves as the point of contact on behalf of their SVP and the executive office, requiring exemplary interpersonal and customer service skills, excellent communication, discretion, confidentiality, organizational skills, professional judgment, and an ability to manage complexity in their work. In collaboration with others, coordinates schedules,producesinformation, and completes assigned work. The EA supportshigh levelsystemwide decision-making bodies and board committees and can back up other EA assignments as needed. This support involves using Legacy’s technology applications to coordinate schedules, produce agendas/materials, communicate with attendees, setup,and manage tech-supported meetings, document decisions, prepare minutes for approval, and manage audio-visual needs, including projecting presentations. The EA is often a key part of the workflow for information and decisions requiring SVP review and approval and may have responsibilities specific to the functional area in which they work, such as tracking certain types of invoices, coordinatingspecial events/celebrations, or compiling reports.

This positionislocatedfrom our System Office in NW Portland.

Qualifications

Education:

• College degree, college training, or higher education coursework in business administration preferred, but notrequired.

Experience:

• Minimum of eightyears’administrative or executive assistant experience or equivalent education and/or training, preferably with a health care organization.

• Experience ininteracting with all levels of the organization with a concentrated focus on Senior Management.

• Two years as the executive assistant for theChief Legal Officerand the Legal department preferred.

Skills:

• Proficiencywith and aptitude for technical applications and information systems, such as Outlook and the various platforms Legacyutilizesto conduct business (Microsoft Word, Excel, PowerPoint,SharePoint, Visio, etc.).

• Excellent verbal and written communication, including the ability to edit documents for grammar, punctuation, etc.

• Ability to work independently and exercise sound judgment when making decisions within the framework of corporate policy, seeking consultation as needed.

• Ability to multi-task and work in a fast-paced environment with frequent interruptions.

• Ability to create presentations and reports (charts, graphs of data, etc.)utilizingLegacy’s various applications.

• Ability to record and transcribe minutes.

• Ability to compose specialized or sensitive correspondence and reports.

• Ability to plan,anticipate,prioritize,and follow through on responsibilities with a high degree of initiative and independence.

• Effectivepeople skillsincluding tact,diplomacy,and ability to partner and work with all levels of leadership and staff.

• Effective trouble-shooting skills to solve practical problems and deal with a variety of concrete and abstract variables in situations where creative solutions arerequired.

• Ability to independently research, compile and organize confidential information proficiently and accurately, with minimal rework.

• Possessa high degree of professionalism and confidence.

Pay Range

Our Commitment to Health and Equal Opportunity

Our Legacy is good for health for Our People, Our Patients, Our Communities, Our World. Above all, we will do the right thing.

If you are passionate about our mission and believe you can contribute to our team, we encourage you to apply—even if you don't meet every qualification listed. We are committed to fostering an inclusive environment where everyone can grow and succeed.

Legacy Health is an equal opportunity employer and prohibits unlawful discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion or creed, citizenship status, sex, sexual orientation, gender identity, pregnancy, age, national origin, disability status, genetic information, veteran status, or any other characteristic protected by law.

To learn more about our employee benefits click here: www.legacyhealth.org/For-Health-Professionals/careers/benefiting-you