Company: Confidential
Location: Texas (Hybrid/Onsite Preferred)
Reports To: CEO
Compensation Range: $85,000–$120,000 + performance bonus
1. Position Summary
We're looking for a highly experienced, business-minded Executive Assistant who serves as a strategic partner and extension of the CEO. The successful candidate will anticipate needs, drive execution, and act as a central operator across business priorities. This role involves managing competing priorities, protecting the CEO’s time, and ensuring key initiatives progress without friction.
2. Key Responsibilities
CEO Leverage & Time Optimization
Act as a gatekeeper and strategic filter for all incoming requests.
Own and optimize the CEO’s calendar, aligning it with core business priorities.
Prepare the CEO for all meetings with comprehensive briefs, context, and defined decision points.
Ensure follow-ups are executed and close all communication loops.
Communication & Stakeholder Management
Serve as the point of contact between the CEO and internal/external stakeholders.
Draft high-quality internal and external communications on behalf of the CEO.
Manage sensitive and confidential information with discretion.
Interface with investors, partners, and senior leaders when needed.
Meeting & Decision Support
Manage meeting preparation, agendas, and documentation.
Capture key decisions and ensure execution against them.
Identify gaps, risks, and misalignment early in the process.
Keep leadership aligned and progressing.
Special Projects & Strategic Support
Support high-priority initiatives, such as operational improvements, vendor coordination, and program rollouts.
Conduct research, synthesize information, and present recommendations to the CEO.
Assist with the implementation of programs, including employee-facing initiatives like coaching and Employee Assistance Program (EAP) services.
3. Required QualificationsExperience
7–12+ years supporting C-level executives in fast-paced environments.
Background in manufacturing, PE-backed companies, or growth-stage businesses is a plus.
● Core Skills and Attributes
● Anticipation: Ability to see around corners and predict needs before problems arise.
● Ownership: Demonstrated initiative to take charge and drive tasks to completion.
● Prioritization: Expertise in determining critical tasks and relentlessly protecting the CEO's time.
● Execution: A bias for immediate action and moving work forward.
● Communication: Clear, concise, and professional at an executive level.
● Discretion: Absolute trustworthiness when managing sensitive information.
● Highly organized but flexible under pressure.
● Comfortable with ambiguity and shifting priorities.
● Calm, composed, and solutions-oriented approach.
● Willingness to respectfully and intelligently push back when necessary.
4. Success Metrics (First 90 Days)
The following outcomes define success in the first 90 days:
The CEO’s time is clean, protected, and aligned to priorities.
The leadership team is more accountable and better coordinated.
Key initiatives are moving faster with fewer bottlenecks.
The CEO is less reactive and more strategic.
The Executive Assistant is seen as a trusted operator across the organization.
5. Nice-to-Haves
Experience working with PE-backed leadership teams.
Familiarity with project tracking tools like Notion or Asana.
Exposure to HR, coaching programs, or employee engagement initiatives.