Executive Assistant

Job Title: Executive Assistant

Duration: Direct Placement

Salary: 70-80K

Location: Onsite – San Antonio, TX 78216

Schedule: Monday–Thursday in Office, Friday's remote, 8AM-5PM

Must-Haves:

• High School Diploma or equivalent work experience
• 5-7 years of administrative assistant experience supporting a EVP or higher
• Experience managing calendars, events, meetings, and correspondence
• Professional communication skills with sound judgment and discretion
• Basic understanding of budgeting concepts and expense tracking through Concur
• Previous experience providing administrative support for All Staff Meetings

Day-to-Day:

• Serve as primary point of contact for the CFO & 3 VPs within the finance department
• Manage complex calendars, meetings, and travel coordination
• Prepare executive-level presentations, reports, and briefing materials
• Support internal communications with content and distribution recommendations
• Coordinate onsite and offsite meetings, vendors, and event logistics
• Assist with budget tracking, expense reporting, and variance review
• Maintain documentation, team sites, policies, and distribution lists
• Provide support for All Staff Meetings including but not limited to; scheduling, birthday announcements & anniversaries
• Provide project coordination support including meeting prep, action tracking, and follow-ups

Job Description:

Insight Global is seeking an Executive Administrative Assistant to support senior leadership at a nationally recognized fast‑food organization that recently celebrated its 75th anniversary. This individual will act as a trusted partner to executive leadership, managing day-to-day administrative operations, complex scheduling, and high-level communications. The ideal candidate is highly organized, proactive, and comfortable working independently in a fast-paced corporate environment while supporting strategic initiatives and cross-functional collaboration.