We are seeking a highly experienced, professional, and proactive Executive Assistant (EA) to provide direct support to our CEO. This is a high-impact role requiring exceptional organizational skills, discretion, and global business acumen.
The ideal candidate is a seasoned EA with 10+ years of C-suite experience, capable of managing a dynamic international schedule, coordinating high-level communications, and handling sensitive business matters with diplomacy and efficiency. This position requires someone who can anticipate needs, problem-solve independently, and support an executive operating at the highest levels of global business.
If you are a highly organized, seasoned, and strategic EA who thrives in fast-paced, international business environments, we encourage you to apply.
Key Responsibilities
- Executive Support & Business Coordination
- Manage complex global scheduling and email communications across multiple time zones.
- Serve as the CEO’s primary point of contact, filtering and prioritizing communications from senior executives, clients, and board members.
- Draft and edit high-level correspondence, presentations, and reports for executive meetings and industry engagements.
- Handle confidential and strategic business matters with the utmost discretion.
- Where needed, schedule and attend meetings on behalf of the CEO, taking minutes and ensuring follow-ups are completed.
- International & Domestic Travel Management
- Plan and coordinate all aspects of international and domestic travel, including flights, hotels, ground transportation, visas, and itinerary balancing.
- Monitor and adjust travel schedules in real time to accommodate last-minute changes.
- Stay informed of visa regulations, travel restrictions, and international business protocols.
- Project & Financial Coordination
- Track and manage business expenses and budget and resource allocations for executive travel and operational needs.
- Support executive-level initiatives by coordinating internal projects and ensuring timely execution.
- Client & Board Liaison
- Engage professionally with senior officials, investors, clients, board members, and thought leaders.
- Act as a trusted representative of the CEO, fostering relationships and ensuring seamless interactions with global stakeholders.
- Administrative & Office Management
- Oversee light office administration for the New York office, including supply inventory and vendor coordination.
- Occasionally handle personal tasks for the CEO while maintaining professional boundaries.
- Ad Hoc Responsibilities
- Support special projects, strategic initiatives, and new business opportunities as they arise.
- Assist in the organization of high-profile events, speaking engagements, and industry conferences.
- Take on additional duties at the request of the CEO to support evolving business needs.
Qualifications
Required Experience & Capabilities
- 10+ years of C-Suite executive support experience, preferably in a global organization.
- Proven ability to manage high-profile stakeholders, global clients, and senior leadership teams.
- Deep familiarity with international travel logistics, including multi-leg itineraries, visas, and protocol considerations.
- Bachelor’s degree required.
Technical & Professional Skills
- Strong proficiency in MS Office Suite (PowerPoint, Excel, Outlook, Word).
- Ability to create and edit high-quality presentations and reports.
- Exceptional written and verbal communication skills; ability to draft and edit professional correspondence.
- Highly organized, proactive, and detail-oriented, with strong problem-solving abilities.
Soft Skills & Professional Traits
- Polished, and professional demeanor—capable of handling high-pressure situations with discretion.
- Independent thinker with a proactive mindset—able to anticipate needs and take initiative.
- Strong judgment and decision-making skills—able to prioritize effectively in a fast-paced environment.
- Customer service-oriented approach—ensuring seamless interactions between the CEO and global stakeholders.
Additional Information
- Hybrid Work Model: 4 days in-office (New York), 1 day remote.
- Dress Code: Business - Formal required when in the office and at external engagements.
Arrangement & Compensation
Start Date: Immediate
Salary: $100,000 - $125,000
