6-month assignment with permanent conversion potential.
Pay: $36.10/hr.
Hybrid - 3 days a week, fully remote; remaining 2 days in office Tues and Wed/Thurs, one day at 770 Cochituate Rd Framingham MA and one day at 300 Value Way Marlborough MA.
• 6 month contract with potential to extend
• Temp to perm potential
• 40 hr work week
• Ability to manage multiple calendars, reporting and expense management
• Looking for candidates from large companies/organizations
• Biggest skillset is looking for problem solving abilities. Flexibility is needed.
• Competency with Excel and speed of work
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This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.
· Schedules and maintains multiple Executive calendars in regards to appointments and meetings
· Coordinates travel itineraries and process expenses
· Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature
· Collaboration across cross-function departments or divisions to resolve issues.
· Analyses operating practices and creates/revises systems and procedures as necessary
· Organizes and maintains files, record keeping systems, and office layout
· Oversees and monitors administrative projects. Performs other duties as required or directed
· Organizes meetings (Catering, Booking Rooms, Follow up, etc.)
· Manage and administer department payroll and timekeeping
· Back-up Support to other Admins
· Manages and administers various documents and spreadsheets
· Acts as Proxy for certain systems as needed
· Support meetings, training and conferences with prep and logistics needs
· Plans and participates in department initiatives such as department summits, all hands meetings, leadership offsites, and team building events
· Communicates pertinent information among appropriate departments
Who We Are Looking For (Requirements):
· 7+ years Administrative experience in a corporate setting
· Ability to manage multiple Executive calendars
· Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment
· Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
· Oracle (expense version) and Workday experience
· Excellent communication manner, solid written and verbal communication skills and be customer service oriented
· Able to effectively manage confidential and sensitive information
· Must thrive in a very busy atmosphere
· Proven success of juggling many things at one time and ability to shift gears and prioritize
· Willingness to learn, take direction well and be a team player
· Ability to focus and get the job done while avoiding distractions
· Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical
· Strong ability to build relationships and collaborate with team members and other admins
· Great at being resourceful and leveraging relationships to problem solve
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