**Note:** We ask all applicants to submit a short Loom video (5–10 minutes) as part of the application. Details are included at the bottom of this posting. Applications without a video will not be considered.
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Company Description
Onetera is building the AI-native platform powering the next generation of local government services.
Our mission is to redesign how communities interact with government agencies. We believe a world is possible where anyone is one conversation away from any local public sector service — with a level of personalization, accessibility, and proactiveness that has never existed before.
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Role Description
As Executive Assistant to the CEO at Onetera, you will manage the full scope of the CEO’s personal and professional logistics — from daily life management to calendar coordination, travel, financial admin, and vendor relationships.
This is not a traditional admin role. You will operate with a high degree of autonomy, own entire workflows end-to-end, and proactively anticipate needs rather than wait for instructions. The goal is simple: free the CEO’s time and mental energy entirely for the work only he can do.
The role is heavily weighted toward personal life management (household, health, travel, errands, financial coordination) with some business support (scheduling, inbox triage, meeting prep, vendor follow-ups).
We are looking for someone who is highly organized, deeply discreet, and takes genuine pride in making someone else’s life run seamlessly.
This is an on-site role located in Los Angeles, CA.
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Qualifications
- Experience as an executive assistant, personal assistant, or chief of staff — ideally supporting a founder or CEO
- Demonstrated ability to manage sensitive personal and financial information with complete discretion
- Strong organizational systems — you have a method for tracking dozens of open tasks and never dropping balls
- Proactive mindset — you anticipate needs and solve problems before they’re raised
- Comfortable coordinating across professionals (CPAs, attorneys, financial advisors, contractors, medical offices)
- Clear, concise written and verbal communication
- Based in or willing to relocate to Los Angeles
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Nice to Have
- Experience supporting a founder at an early-stage startup
- Familiarity with tools like Notion, 1Password, Ramp/Brex, Google Workspace
- Experience with basic bookkeeping, expense management, or insurance coordination
- Experience managing travel logistics including international travel
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Application Process
Please record a short Loom video (5–10 minutes) answering the questions below and email the Loom link to felix@onetera.com.
Subject line: Application – Executive Assistant – [Your Name]
In the video, please answer the following:
1. Tell us about a time you anticipated a need before being asked. What did you notice, and what did you do?
2. Describe a situation where you handled something sensitive — personal information, a difficult conversation, a confidential matter — with discretion. How did you approach it?
3. How do you keep track of many open tasks across different areas of someone’s life? Walk us through your actual system or tools.
4. Tell us about a time something went wrong or fell through the cracks. What happened, and what did you change so it wouldn’t happen again?
5. What does “owning something end-to-end” mean to you? Give us a specific example.
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We care more about how you think and how you operate than polished presentation.