Executive Assistant

A construction firm in New Jersey is seeking an Executive Assistant to join their organization. The ideal candidate will have 5-7 years of administrative experience and is comfortable taking on project work in addition to administrative duties. Preferably bilingual Spanish.

Onsite, Monday through Friday

Salary: 100-120K base plus bonus

Hours: 7:30am – 4:30pm

Responsibilities:

• Serve as a trusted Executive Assistant to the leadership team, providing comprehensive administrative and operational support.
• Manage executive schedules, meetings, and travel arrangements with precision and discretion.
• Coordinate project schedules, milestones, and communication with internal and external stakeholders.
• Draft and organize critical documents, including contracts, proposals, and project binders.
• Support HR-related tasks such as onboarding and compliance documentation.
• Prepare agendas, document meeting notes, and track action items effectively.
• Handle confidential information with utmost discretion and professionalism.
• Coordinate office operations, including supplies and equipment management.
• Track project schedules, milestones, and deliverables, ensuring timely communication.
• Maintain up-to-date project folders and digital file systems for easy access.
• Draft professional correspondence and coordinate client meetings and walkthroughs.

Job Requirements

• Bachelor of Arts (BA) degree preferred but not mandatory.
• 3–7+ years of experience as an Executive Assistant or in a similar administrative role.
• Familiarity with construction workflows, terminology, and documentation is advantageous.
• Exceptional organizational and time management skills to handle competing priorities.
• Strong written and verbal communication skills for professional interactions.
• Proactive mindset with the ability to thrive in a fast-paced environment.
• Bilingual proficiency in Spanish is highly desirable.