Executive Administrative Assistant

Rockland Trust is seeking an experienced and highly trusted Executive Administrative Assistant to support the Chief Internal Auditor (Executive Vice President) and the Internal Audit (IA) function. This is a newly created role designed to enhance the effectiveness, coordination, and operational discipline of a growing Internal Audit department within a $25B financial institution.

The ideal candidate will demonstrate exceptional judgment, discretion, organizational excellence, and the ability to anticipate executive and departmental needs in a highly confidential, deadline‑driven environment. In addition to traditional executive administrative support, this role will contribute to reporting, resource tracking, governance documentation, and audit‑related operational processes. 

Normal business hours are Monday–Friday, 8:00 a.m. – 5:00 p.m., with a hybrid work model. 

Position Responsibilities: 

Executive & Administrative Support 

• Provide high‑level administrative support to the Chief Internal Auditor and the Internal Audit function. 
• Manage highly confidential and sensitive information with professionalism, discretion, and sound judgment. 
• Proactively oversee, prioritize, and coordinate tasks requiring the Chief Internal Auditor’s review or action. 
• Coordinate scheduling, information flow, and follow‑ups to support efficient executive and departmental operations. 
• Facilitate effective communication between Internal Audit, executive management, regulators, and external stakeholders as appropriate. 

Governance, Reporting & Audit Operations 

• Prepare agendas, presentation materials, and supporting documentation for quarterly Audit Committee meetings. 
• Collect, organize, and maintain governance evidence and records related to Audit Committee and key management meetings. 
• Activate, administer, and maintain the Internal Audit department’s resource‑planning system. 
• Monitor Internal Audit timecard completion and produce budget‑to‑actual reporting by audit entity. 
• Support completion of Internal Audit Quality Assurance activities, COSO evaluations, and selected audit procedures, as needed. 

Talent, Training & Compliance Support 

• Coordinate the annual Internal Audit skills and professional certification assessment process. 
• Track continuing professional education (CPE) compliance and assist in identifying relevant training opportunities. 
• Monitor external regulatory and professional sources to maintain an up‑to‑date internal repository of regulatory and industry developments. 

Analysis & Special Projects 

• Perform ad hoc reporting, analysis, and special projects in support of the Chief Internal Auditor and the Internal Audit leadership team. 

Qualifications & Experience:

• Exceptional organizational, communication, and interpersonal skills. 
• Demonstrated ability to work independently, manage competing priorities, and meet deadlines in a fast‑paced environment. 
• High degree of professionalism, discretion, and executive presence. 
• Strong proficiency in Microsoft Word, Excel, and PowerPoint. 
• Minimum of 2 years of experience in an administrative, executive support, or professional services environment. 
• Bachelor’s degree preferred. 

Our goal is to offer our colleagues the most generous benefits package possible. We strive to provide colleagues with a comprehensive benefits package and an environment that supports a healthy work-life balance. Benefits include: Competitive compensation with performance incentive awards, Health Insurance, Dental Insurance, a 401K and DC Plan for your retirement, LTD & Life Insurance, Day Care Reimbursement, Tuition Assistance for graduate and undergraduate programs, an award winning Wellness program and much more!

 At Rockland Trust you'll find a respectful and inclusive environment where everyone is given the chance to succeed. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.