Executive Administrative Assistant

Bring your organizational excellence and client-service mindset to a high-impact team. You’ll keep leaders focused on priorities by orchestrating complex logistics with discretion and care.

As a Executive Administrative Assistant, you will provide seamless, confidential support to senior leaders in a fast-paced, deadline-driven environment. You will manage complex calendars and communications, coordinate meetings and travel, and serve as a trusted point of contact across lines of business. Your work enables executives to operate at their highest impact while ensuring an outstanding experience for internal clients.

Job Responsibilities

• Manage complex, dynamic calendars and prioritize communications; screen and triage calls with discretion.
• Coordinate internal and external meetings end to end, including logistics, materials, facilities, and follow‑ups.
• Arrange domestic and international travel, build itineraries, and manage changes while ensuring policy compliance.
• Plan and support off-sites and external events, including catering, transportation, and on‑site logistics.
• Process invoices and T&E expense reports; ensure compliance with firm policies and serve as a policy resource.
• Orchestrate onboarding and off-boarding (equipment, system access) and maintain organizational charts and executive bios.
• Draft high‑quality emails and correspondence; prepare and edit presentations and spreadsheets; anticipate issues and lead ad hoc projects in partnership with the administrative team.

Required Qualifications, Capabilities, and Skills

• 5+ years of administrative experience supporting Managing Director level (or equivalent) and above.
• Advanced organizational and time‑management skills with expert calendar and priority management.
• Proven tact, judgment, and confidentiality in interactions with senior leadership.
• Excellent interpersonal, written, and verbal communication skills; professional phone etiquette.
• Strong proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word).
• Experience coordinating complex meetings, travel, and events in a fast‑paced environment.
• Proactive problem‑solver who collaborates effectively across teams and anticipates needs.

Preferred Qualifications, Capabilities, and Skills

• Bachelor’s degree.
• Experience processing invoices and T&E and serving as a policy subject‑matter resource.
• Experience maintaining org structures and supporting onboarding/offboarding across a matrixed organization.
• Advanced skills preparing executive‑ready presentations and spreadsheets