Job Title: Executive Administrative Assistant (Level 3)
Location: Puget Sound, WA (Building 34, Office 4686)
Schedule: Monday–Friday, 40 hours/week (some overtime possible)
Duration: 7 months (Extension is anticipated through full 18‑month assignment term)
Pay Rate Range: $35 to $40/hr
Key Responsibilities
Executive & Administrative Support
- Manage complex calendars for two General Managers
- Coordinate meetings with internal executives, external partners, and stakeholders
- Handle expense management and reporting
- Support travel planning and logistics
Operational Support
- Assist with new employee onboarding
- Manage procurement requests (equipment, assets, facilities)
- Maintain distribution lists (DLs), headcount tracking, and space coordination
- Support morale initiatives and team events
Office & Coordination Duties
- Prepare reports, presentations, and documents (Word, Excel, PowerPoint)
- Maintain records and filing systems
- Organize meetings, agendas, and logistics
- Ensure adherence to company policies (travel, expenses, compliance)
Team & Communication Support
- Act as a liaison across teams and stakeholders
- Proactively identify issues and resolve scheduling conflicts
- Maintain confidentiality and professionalism in all interactions
Basic Qualifications
- High School Diploma or GED required
- 5–7 years of administrative experience
- Experience supporting senior executives (GM-level preferred)
Required Skills
- Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Excellent verbal and written communication skills
- Strong organizational and multitasking abilities
- Ability to work independently and manage time effectively
- High level of discretion and confidentiality
Preferred Qualifications
- Experience managing multiple executive calendars simultaneously
- Ability to anticipate needs and work proactively
- Experience working in fast-paced, ambiguous environments
- Strong problem-solving and decision-making skills
Top Must-Have Skills
- Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Executive calendar management (5–7 years)
- Multi-team and stakeholder coordination
Candidate Profile (Ideal)
- 5–7+ years supporting senior leaders
- Experience handling multiple executives at once
- Strong attention to detail and ability to prioritize
- Comfortable working in high-pressure, fast-paced environments
Disqualifiers
- Very short job tenures without valid justification
- Candidates below Level 3 experience (less than 5 years relevant experience)
If this is a role that interests you and you’d like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells
ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands – Manpower, Experis, Talent Solutions, and Jefferson Wells – creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.
