Company Description
The Associated Builders and Contractors (ABC) Chesapeake Shores Chapter is a 501c6 association committed to advancing the construction industry by promoting workforce development, safety, and free enterprise principles. Serving a diverse membership base, ABC Chesapeake Shores provides resources, training, and opportunities to empower businesses to achieve excellence. The organization fosters a vibrant community of professionals who value ethical business practices and high standards. With headquarters in Annapolis, MD, ABC Chesapeake Shores is a trusted voice in the construction industry.
Role Description
This is a full-time, on-site position located in Annapolis, MD, for an Events and Operations Manager. The Events and Operations Manager will oversee the planning, coordination, and execution of events that align with the organization’s mission and goals. They will manage daily operational tasks, coordinate with vendors and stakeholders, oversee budgets, maintain timelines, and ensure seamless event execution. The role also includes fostering strong relationships with members, attendees, and partners while supporting administrative and logistical functions to enhance operational efficiency.
BASIC FUNCTIONS
• Develop, promote, and administer relevant Chapter events.
• Perform basic A/R and A/P functions, and general office operations.
SPECIFIC RESPONSIBILITIES
EVENTS
• Follow communication policies as mandated by policy and/or directives from President & CEO.
• Plan and implement a full schedule of events from start to finish.
• Handle all marketing plans and requests.
• Manage all outgoing marketing to members and prospective members.
• Edit and maintain all website and social media content, and maintain and develop the association management software (AMS).
• Market events to members by email, newsletter, fax, direct mail and telephone, word of mouth, personal visits, etc.
• Assist in developing promotional materials to assist in advertising educational programs.
• Conduct evaluation of events, including appropriateness of venue, theme and profitability.
• Develop partnerships with other organizations and/or chapters as appropriate.
• Prepare and publish Chapter newsletter.
• Serve as point of contact for individual members seeking information or assistance regarding events, programs, and marketing.
OPERATIONS
• Receive and record mail – especially payments including checks and credit cards transactions.
• Enter accounts payable (AP) using QuickBooks.
• Enter accounts receivable (AR) using QuickBooks.
• Work with CPA and/or bookkeeper to ensure accurate monthly, quarterly, and annual financial reporting.
• Follow approved budget and assist President & CEO with financial activities related to the Chapter and the Apprenticeship Trust’s Finances.
• Ensure proper maintenance of member records and payments.
• Serve as point of contact for individual members seeking information or assistance regarding payments and registrations for events.
• Supply information for member billings and monitor status of open accounts.
CHAPTER FUNCTIONS
• Attend various Chapter Meetings and Chapter Events as appropriate.
• Drive general membership efforts to support new membership recruitment and renewal efforts.
• Work closely with Membership Director to coordinate member and apprenticeship needs.
• Visit members through either drop-in meetings, scheduled meetings, onsite or elsewhere.
• Assist Chapter President & CEO as needed.
• Assist with office supply maintenance and ordering.
• Assist with day-to-day Chapter operations as needed.
• Assist with other staff in the cleanliness of the Chapter offices.
INTERNAL RELATIONSHIPS
• Reports to President & CEO.
• Serves as ABC staff liaison to the events committee, golf committee, Excellence in Construction committee, Holiday Gala committee, and other committees as conditions warrant.
EXTERNAL RELATIONSHIPS
• Communicates regularly with members, ABC National office, committees, instructors, colleges, students, staff and others.
• Assists other departments with responses to member queries and needs
Qualifications