***1-YEAR CONTRACT, ONSITE 3 days/week in MIDDLESEX COUNTY NJ***
Robert Half's client in Central NJ is looking for an Event Coordinator/Venue Sourcing Specialist with a primary focus on meeting and event venue site selection and contracting. The position executes strategic meeting management efforts by sourcing hotels and venues that align with business, budgetary, and logistical requirements. Success in this role requires close collaboration with internal planning teams to translate business needs into effective venue and contracting solutions.
Key Responsibilities
- Source and recommend venues for events ranging from large conferences to smaller meetings
- Develop, issue, and manage multi‑city venue RFPs
- Evaluate proposals for fit, quality, cost, and alignment with event goals
- Negotiate venue and hotel contracts, securing competitive rates and favorable terms
- Review and finalize agreements to ensure all negotiated details are accurately captured
- Serve as liaison between planners, legal, finance, and venue partners
- Support handoff from sourcing to planning and assist with select concierge‑level requests
- Track venue performance and contribute to post‑event evaluations
- Identify cost‑saving opportunities and value‑added solutions
- Share best practices and support continuous improvement initiatives
- Assist with ad‑hoc sourcing or planning support as needed
Qualifications
Education
- Bachelor’s degree or equivalent experience
Experience
- 2–5 years of event‑related experience with a strong emphasis on venue sourcing
Skills & Requirements
- Proven experience in venue sourcing, site selection, and contract negotiation
- Strong knowledge of hotels, venues, and event logistics
- Excellent communication and stakeholder management skills
- Demonstrated negotiation and contract management expertise
- Strong project management and organizational skills
- High attention to detail and accuracy
- Proficiency in Microsoft Excel and Word
- Ability to work independently in a fast‑paced, collaborative environment
- Professional demeanor with a service‑oriented mindset
The hourly range for this position is W2 $20-25/hr DOE. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information
