Engineering Operations Specialist

Actalent is currently seeking a qualified Project Coordinator/ Engineering Support Specialist for a position in Vancouver, WA. This Project Coordinator/ Engineering Support Specialist position will provide support and assistance to the Substation Engineering (TEE) organization, supporting Project Engineers (PE), Contracting Officers Representatives (COR) and other personnel in the Substation Project Engineering group for Bonneville Power Administration (BPA). This position will track project milestones, maintain, track, review, update, and organize TEE Project Engineering records, respond to customer and stakeholder inquiries and request for information, and provide accurate record keeping for the organization.

The ideal candidate for this role is organized, detail-oriented, with strong time and data management skills.This position will also coordinate, compile, maintain, document, and process project design work submitted to the organization via the BPA Submit mailbox. This process ensures designs from external Architecture & Engineering (A&E) service contract firms are received and processed in a timely and appropriate manner. This position will receive, record, track, monitor and shepherd drawing packages through the submittal, comment / edit, and final phases, ensuring designs are submitted to the appropriate BPA organization / subject-matter-expert (SME) for comment and returned to the applicable A&E vendor for any necessary corrections.

Responsibilities

• Provide on-going support, document coordination and communication for projects contracted to external A&E firms, Project Management Teams, Design Teams, Transmission Field (TF) Org, and other relevant parties, shepherding project designs between appropriate BPA design team and applicable vendor, validating timely responses and distributions.
• Receive and distribute emails for the BPA Submit process, which may include:
• Receive inbound emails from contracted A&E firms and internal BPA teams to record, validate, trouble-shoot, route and process as per established procedures.
• Maintain and track project milestones in the BPA Submit Tracking sheet, which may be used by PMs, project teams, internal design teams and others).
• Review A&E contracted design submittals to validate compliance with BPA standards and requirements prior to distribution to appropriate internal Design teams for technical engineering review.
• Coordinate with various design organizations to distribute design submittals to appropriate organizations.
• Track design submittal due dates and maintain design submittal schedule, track emails with each project.
• Identify and resolve design review issues by coordinating with BPA design reviewers and corresponding A&E firms. This work may include modifying design packages, drawing lists, and set files in ProjectWise, extensive communication, and collaboration with multiple parties, both internal and external.
• Assist A&Es with miscellaneous action requests such as deleting or moving files in ProjectWise.
• Upload and maintain ProjectWise Facility Folders, including comments and remarks from emails.
• Assist project engineers, CORs, and other personnel as necessary with project tasks, which may include:
• Track and monitor project milestone schedule and dates with the use of various or applicable reporting tools. Perform or request edits as needed in systems such as Microsoft Project (MSP), working with PEs and CORs on a 1:1 basis to assist with this data management.
• Assist customers and stakeholders with obtaining engineering records.
• Develop, maintain, and perform data-entry for project-specific SAALSA (Structured Asset Attribute Lifecycle Supplemental Attachment) files.
• Provide documentation for action Items and decisions made during meetings.
• Track and follow up on action items assigned to and assigned by the BPA manager or project engineer.
• Research and identify who to contact when action items are complete, and a subsequent action can begin.
• Monitor and track resource commitments from other groups as requested by the PE, using the organization’s resource tools.
• Organize, coordinate, and schedule meetings for TEE project engineers and CORs, which may include managing multiple calendars; arranging meeting accommodations (onsite or offsite meeting/conference rooms), and amenities (phone bridge, WebEx, Skype, video, audio and other equipment); gathering, compiling, or drafting required materials, such as agendas, presentations, hand-outs, etc.; obtaining access for guest speakers or other visitors; and providing visitor escort as requested.
• At the request of a BPA manager or PE, plan and coordinate site visits including scoping site visits, field reconnaissance visits, by arranging appropriate dates, times, transportation (commercial air, BPA air, Government vehicles, etc.), lodging, and permissions (if needed); and working with TEN Administration team to book travel for BPA Employees in Concur.
• Attend and/or facilitate meetings. Take notes or meeting minutes and transcribe and distribute as appropriate.
• Facilitate rescheduling or cancelling meetings in absence of the PE.
• Coordinate with the Transmission Design organization to route drawing packages for PE Review.
• Prepare and draft equipment list for materials, equipment, or supplies necessary to meet scoping project timelines and/or maintenance requirements.
• Pull drawings from BPA’s drawing management system (ProjectWise); organize into .pdf files and/or produce paper plots.
• Provide maintenance, tracking, and reporting for a variety of organizational databases. Perform data synchronization checks between different databases and Systems of Record (SORs) and implement or request changes when necessary.
• Provide records maintenance within SharePoint, including physical and electronic official files, retention, and conformance.
• Scan records for digital archiving.
• Coordinate with PE’s and others, as needed to resolve documentation or record discrepancies.
• Assist in compilation of reference data for relational databases by gathering data from existing engineering drawings and/or paper records.
• Keep the SharePoint program site current by investigating new features and ways to create program efficiencies.
• Perform data tracking, utilize existing SharePoint filing system to confirm standard project documentation is up to date.
• Maintain SharePoint Lists and Tools and provide recommendations for new uses, features, and/or enhancements.
• Establish, maintain, and administer SharePoint organization, team, and other meeting/project sites including setting up document repositories, calendars, workspaces, and tracking lists.
• Assist to manage the organization’s SharePoint content and permissions as per established processes and criteria.
• Review Concept Design Documents (CDDs), Statements of Work (SOWs), project tasks, schedules, and material requests (MRs) by comparing them to original project scope and communicate potential conflicts with PM, PE and/or subject matter experts (SMEs).

Qualifications

• Bachelor's degree in business management, Logistics Management, Engineering, or a related technical field is preferred.
  • 6 years of experience is required with an applicable bachelor’s degree.
  • 8 years of experience is required with an applicable associate degree.
  • 10 years of experience is required without a degree or applicable degree.
• Experience must be consistent with the specific requirements of project coordination/control and progressively more technical in nature. Must be capable of applying a diversified knowledge of principles and practices in assigned technical areas.
• Experience should include coordination support for project efforts including timeline tracking throughout project lifecycle.
• 3 years of relevant work experience in administrative / project support functions for engineering or other technical fields.
• 3 years of experience storing, manipulating, and organizing large numbers of files and folders using Microsoft Windows networks or other document management programs.
• 2 years of experience using SharePoint sufficient to edit and maintain site.
• Working knowledge of automated data systems.

Job Type & Location

This is a Contract position based out of Vancouver, WA.

The pay range for this position is $38.00 - $43.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Vancouver,WA.

This position is anticipated to close on Apr 14, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.