Direct the management of all accounting activities to include general ledger, cashiering, accounts payable, accounts receivable and payroll. Maintain an adequate system of accounting records and internal controls. Compile, analyze and summarize data for all financial and payroll reports. Supervise activities of the Senior Accountant and the Accounting Assistants (Payroll, Cashier and Accounts Payable/Collections). Serve as a key institutional leader to support strategic planning, budgeting, and compliance standards across the College.
- Supervise the activities of the Senior Accountant and the Accounting Assistants (Payroll, Cashier and Accounts Payable/Collections) and provide day-to-day leadership for Business Office operations by setting performance expectations, coaching, developing and evaluating staff, and ensuring cross-training for continuity of operations.
- Prepare and submit management’s discussion and analysis, financial statements and related notes to the NC State Auditor’s Office each fiscal year.
- Prepare and submit the Annual Comprehensive Financial Report (ACFR) and Single Audit Report to the NC State Controller’s Office.
- Lead continuous improvement of accounting workflows, closing processes, various reconciliations, and internal controls by documenting procedures to ensure compliance with state and the NC Community College System (NCCCS) requirements.
- Implement and maintain a strong system of internal controls by conducting the annual EAGLE assessment to enhance efficiency, compliance and accuracy among departments. Submit required documentation to the NC Office of State Controller.
- Coordinate audits and serve as the primary point of contact with external auditors.
- Prepare Rockingham Community College Foundation’s 990 tax form annually.
- Conduct Rockingham Community College Foundation’s scholarship audit annually.
- Serve as a financial specialist to departments by providing guidance, training and technical assistance to all college employees regarding accounting policies, procedures, and financial controls.
- Monitor cash balances of state, county, institutional, money market and short-term investment (STIF) funds.
- Monitor funds invested with the NC State Treasurer and other financial institutions by investing/withdrawing funds when needed and allocating monthly interest earned to the appropriate institutional and county fund accounts.
- Review Daily Cash Analysis Report for accuracy.
- Maintain the college’s general ledger by opening and closing the ledger each fiscal year.
- Review general expense checks for accuracy of amount, account number and vendor name and address.
- Monitor and review P-Card transactions.
- Prepare budget and general journal entries.
- Perform monthly close-out procedures and verify accuracy of budgets, expenditures, and receipts. Submit monthly reports and electronic transmissions regarding state funds to the NC Community College System.
- Request and post monthly state cash certifications.
- Analyze all grants, equipment and capital projects to ensure proper accounting.
- Maintain employees’ budget access rights.
- Compare accounts receivable summary and detail reports to the general ledger to analyze and correct discrepancies.
- Perform monthly accounts receivable payment allocation processes.
- Monitor and request federal and institutional financial aid funds.
- Oversee all aspects of payroll prior to finalizing reports each month.
- Assist with budget preparation and management by supporting the annual budget development and year-round budget monitoring. Analyze revenue/expenditure trends and recommend budget amendments as appropriate.
- Complete various finance and payroll surveys, including but not limited to the annual Finance Integrated Postsecondary Education Data System (IPEDS) reports.
- Prepare and submit annual Report of Unclaimed Property and remittance to the NC State Treasurer.
- Review bank reconciliations for the college and the Rockingham Community College Foundation, Inc.
- Ensure all tax reporting (1099, 1098-T, 941, W-2, 1042) deadlines are met.
- Manage Self Service and Etrieve relating to payroll, accounts receivable and accounts payable.
- Serve on various institutional committees as assigned by the President of the college and the Vice President for Administrative Services.
- Serve in strategic planning to assure appropriate consideration of fiscal and related matters to adhere to the college’s mission, vision and values.
- Assist with the college’s accreditation process.
- Provide training in the accounting policies and procedures to faculty and staff at all levels.
- Attend business related workshops, conferences and webinars.
- Perform other related duties incidental to the work described herein.
REQUIRED:
- Bachelor’s Degree in Business Administration, Accounting, or similar field from an accredited institution.
- Three years of experience in accounting and/or auditing.
- Supervisory experience.
PREFERRED:
- Master’s Degree in Accounting or Business Administration or Certified Public Accountant (CPA) Licensure.
- Experience in higher education accounting and/or auditing.
- At least three years of community college experience.
- Experience evaluating, devising, and implementing accounting policies and procedures.
- Experience with the NC Community College Information Systems (Ellucian Colleague).
- Excellent computer skills, including database, spreadsheet, and work processing applications.
- Ability to work in a team environment.
- Ability to plan and set priorities.
- Attention to detail.
- Ability to maintain confidentiality, integrity and honesty.
- Ability to think creatively and incorporate an action plan.
- Experience in developing and implementing policies and procedures.
- Ability to work flexible hours and assume new assignments.
- Excellent interpersonal, leadership, organizational, communication and time management skills.
- Experience with budget preparation and management.
