Development Coordinator

Special Instructions to Applicants: All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.

Position Summary:

The Development Coordinator provides comprehensive administrative and program support to a group of individual giving fundraisers on the major gifts team in the Development and Alumni Relations division. This position is responsible for coordinating donor and program meetings, managing donor and gift information, preparing documents and presentations, preparing donor materials for meetings, assisting with donor follow-up, maintaining calendars, scheduling meetings, monitoring budgets and expenses, and arranging travel. The Development Coordinator will collaborate with team members on special projects as they arise. The Development Coordinator will report to the Development Specialist – Administrative Team Lead and will work closely with staff members on the major gifts team, as well as with other campus partners.

The ideal candidate is a self-starter who demonstrates professionalism and employs excellent organizational, interpersonal and time management skills, attention to detail, writing ability, openness to learning, and a team-centered approach to success.

Workplace Requirements:

This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440, work arrangements may be subject to change. 

*Non-Exempt (hourly) positions under FLSA are eligible for overtime. 

Minimum Requirements: 

• High School Diploma or equivalent
• Two or more (2+) years of experience in an administrative position offering administrative support to multiple professionals, with extensive professional interaction with all levels of staff and leadership that are internal and external to an organization.
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted 

Skills: 

• Proficient computer skills and demonstrated experience with office software and email applications
• Proficiency in Microsoft Office Suite
• Demonstrated success in follow-through and completing routine tasks
• Advanced organizational skills and attention to detail
• Advanced verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to prioritize and multi-task

Preferences:

• Bachelor’s Degree
• 2+ years of related experience
• Experience working in a fundraising environment in an educational or non-profit organization
• Detail oriented with strong organizational skills and the ability to handle multiple priorities in a fast-paced environment
• High level of maturity and emotional intelligence with capability of exercising good judgment 
• Experience with Blackbaud CRM or other advancement system
• Experience in a PC Windows environment
• Strong web and email skills
• Creativity, motivation, and superior problem-solving skills
• Ability to adapt to different software applications
• Experience in online accounting and transaction vouchering
• Familiarity with ERP systems (Oracle, Workday, etc.)
• Ability to handle sensitive and confidential information appropriately and tactfully

Essential Functions:

• Generates routine communications; coordinates production (formatting, copying, etc.) and distribution of documents, such as presentations, reports, spreadsheets, brochures, and displays
• Schedules and supports donor and program meetings, including producing agendas and briefing documents, reserving meeting/conference rooms, managing equipment, ordering meals and assembling meeting materials, handling any calendaring conflicts, and arranging travel, as needed
• Assists in the planning and implementation of donor events and activities, as needed
• Tracks, processes and monitors financial transactions, including processing of expense reports and resolving any discrepancies
• Maintains office supplies and equipment; obtains vendor quotes, as needed
• Enters, updates and retrieves information about meetings and visits into OwlConnect, the campus-wide advancement system, and manages and maintains electronic documents (via Box and/or OnBase)
• Serves as liaison to teams within Development and Alumni Relations and with campus partners, as well as greets visitors and routes them to appropriate individuals
• Performs all other duties as assigned

Additional Functions:

• Spearheads onboarding for new gift officers and/or other team members
• Oversees special projects
• Open office environment
• Many hours spent in front of a computer

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview

Rice Mission and Values: Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at facstaffada@rice.edu for support.

If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.