Our client is a medical research facility with a focus on corporate social responsibility that needs a Facilities Master Data Specialist to be the central point of contact for all things related to the inventory asset lifecycle and inventory.
Job Description — The Facilities Master Data Specialist is the custodian of our site’s physical-to-digital infrastructure. This role owns the integrity, evolution, and daily governance of our technical asset data within the SAP environment and CMMS systems. Beyond asset data, this role is the primary auditor and manager for critical spare parts inventory. Utilizing the Odoo inventory management system, you will oversee stock levels and data accuracy at the Central Utility Plant (CUP), Building 10 (B10), and the Facilities Shop to ensure maintenance teams have the right parts to maintain world-class uptime.
Responsibilities:
Inventory & Spares Management (Odoo)
- Perform regular cycle counts and comprehensive physical audits of critical spare parts inventory at the CUP, B10, and Facilities Shop.
- Maintain part records in Odoo, ensuring serial numbers, manufacturer data, and lead times are updated.
- Manage "Min/Max" reorder points within Odoo to prevent stock-outs of high-criticality maintenance items.
- Reconcile physical stock variances against Odoo system records and investigate root causes for data discrepancies.
- Ensure that all inventory consumed during maintenance tasks is correctly logged to trigger automated replenishment.
Data Reconciliation & Legacy Systems
- Perform "Source vs. Target" audits to verify that assets migrated into SAP match legacy records in Archibus and Blue Mountain RAM.
- Address and resolve data discrepancies in asset naming, serial numbers, and technical attributes for all facility systems.
- Extract and manage historical maintenance from Archibus and RAM to support site audits.
Ongoing SAP Operations & Asset Lifecycle
- Execute end-to-end technical data entry for all new assets, ensuring equipment is assigned to the correct Functional Location and Cost Center.
- Manage the formal decommissioning and retirement of assets in SAP, ensuring historical data is preserved and open work orders are closed.
- Update and maintain technical hierarchies in SAP as plant layouts or system configurations change.
- Update Preventive Maintenance (PM) Task Lists in SAP, collaborating with trades as needed.
- Adjust PM "Call Horizons" and scheduling parameters to ensure a balanced and realistic maintenance workload for the site.
Requirements:
- 4+ years of related Inventory Management experience working with multiple sites.
- Experience Details - Data entry, transcription, or quality control. Experience with CMMS.Highly proficient in MS Word, Excel, Outlook, and project management systems.
- Excellent customer service skills and ability to complete projects timely and with high quality.
- Exceptional problem solving, written, and verbal communication skills.
Education
- Bachelor's degree is preferred and related work experience.
Compensation
