Cardiopulmonary Contract Liaison / Strategist Job Description
Services and Deliverables:
Kelly BPO Services:
Contracting: Contract Liaisons provide strategic guidance and partner with Discovery Sciences (DS) project owners to efficiently manage the end-to-end contracting agreement process while ensuring Healthcare Compliance requirements are met.
Full List of duties:
- Enter purchase requestions for team.
- Manage orders Purchase Requisition (PR) changes for all DS requests
- Manage invoicing mismatch process and advise leaders on needed approvals, changes, and invoicing issues.
- Process, modify, and update Confidential Disclosure Agreement (CDA) / non-disclosure agreement (NDA) requests
- Enter all Scope of Work (SOWs) for project requests into e-Marketplace or e-MC. These requests will be used to generate a contract / Purchase Order (PO) or a PO only, depending on project cost and risk assessment
- Determine all category designations for project requests. This is the most difficult component of the e- Marketplace process and often requires procurement interface
- Serve as the ‘project monitor’ for the project requestor
- Track requests on a regular basis and report on status to requestors
- Manage a ‘project tracker’s spreadsheet for each request and document activities (or lack thereof)
- Follow up and serve as project expediter when a request gets stalled in R2P, Sourcing, Supplier contracting, or legal internally, or with the supplier externally
- Notify process step owners of changes / project timing criticality
- Process new supplier requests in ARAVO, and work with the supplier to get relevant banking information entered into the system
- Assist new HCP supplier complete submissions for HCP number, or National Provider Identifier Standard (NPI) number
- Manage and track the health care compliance component of all relevant contracts and POs / process Totality requests and track / monitor the request through the approval process
- Provide procurement, contracting and e-Marketplace training for the team
- Gather all information necessary from project leads, procurement, suppliers, etc to successfully process a contracting request
- Perform research on PO / Contract status for project owners, including information on payments and accruals required
- Manage ‘grey zone’ process for requests that don’t fit into traditional J&J procurement categories
Perform other Business Support Associate Duties for Janssen R&D , including Create the eMP Request
- Submit eMP Purchase Request
- Track and monitor progress of PR and PO Process
- Follow-up with Procurement or Business Requester as needed PO & Invoice Reconciliations
- Resolve mismatch discrepancies
- Ensure payments released and PO closure
- Assist user base and finance teams with mismatch management and training Process Optimization
- Provide process improvement feedback to Procurement
- Help Procurement prioritize Continuous Improvement initiatives Purchase Orders
- Process purchase requisitions and request purchase orders (expense & capital) with selected suppliers.
- Receive purchase information from R&D business partners
- Utilize the eMP purchasing system to submit and process PRs resulting in POs.
- Systems Compatibility issues. Trouble shoot and work directly with the business requester and/or Procurement on issues regarding commodity codes, suppliers on approved/preferred supplier lists but not showing up in eMP, reactivating suppliers that are active in ARAVO but not in eMP. Systems issues, training and guidance.
- Receive information from R&D business partners in order to submit PRs on their behalf
Examples of purchased goods or services may include lab services, prototype components, sample raw materials, tools, catalog supplies, etc.
- Modify and manage purchase orders for the user base. This includes but are not limited to these activities: Check order status, modify quantities or due dates, receive and deliver products to team members, reassign PO owners, perform research, assist with error messages, cancel / close POs.
New Supplier Add Process
- Most supplier add requests are submitted through eMP. In certain circumstances, utilize ARAVO to create and update vendor information.
- Work with the requestor to complete the supplier add form for the preliminary required information to start the supplier add process.
- Enter the request to add a new supplier into the ARAVO database by adding the preliminary supplier information and instructions to the supplier contact to assist them with completing their required tasks.
- Follow the process through the ARAVO database to ensure that the supplier addition goes smoothly and in a timely manner. This will then allow PRs to be created for the new supplier.
Customer Service and Training
- Proactively communicate with and provide customer service to Janssen requesters that KOCG is supporting.
- Ensure training and proficiency on all applicable J&J Systems
- Provide detailed training for user community on PR entry, Invoice and PO management,
- Systems use, contracting, and other topics related to the procure-to-pay process. Compliance
- Ensure compliance with all applicable Policies & Procedures
Additional Marketing Strategy Responsibilities:
- Supporting with the planning of key S&O managed meetings (internal and external), prepare agendas, capture meeting minutes, and follow up on action items.
- Maintaining project documentation in compliance with internal SOPs and applicable regulatory standards.
- Facilitating communication and information flow amongst S&O, TA and SLT team members and stakeholders.
- Assisting in the preparation of portfolio status reports and presentation materials for governance meetings.
- Managing document versioning, SharePoint sites, or other collaborative tools.
- Build and maintain strong collaborations within the TA (TA R&D BD liaison for biology, Clinical Development) and partnering functions (Regulatory, Global Development, Medical Affairs, Commercial).
