Job Description:
Working Hours: Monday - Friday: 8:00AM-17:00PM CST some hours may be required outside of this window as business/project needs arise.
Top 3 MUST haves:
1. Construction Project Management
2. Project Management in a working GMP manufacturing site
3. Strong financial acumen (budget control, reporting, forecasting)
Experience: Negotiable based on experience but looking for an experience PM.
Must haves:
Bachelors Degree or +5 years of event planning experience, Corporate or Nonprofit (or both)
Managed large groups of volunteers
Organized multiple events simultaneously
Corporate Events & Social Impact Programs
• Lead planning and execution of large-scale corporate volunteer programs, including Alcon in Action (Spring) and the Alcon Children’s Vision Program (Fall).
• Manage timelines, milestones, and logistics for multi site volunteer events, ensuring smooth coordination during peak seasons (Spring and Fall).
• Serve as primary liaison between Alcon Social Impact, nonprofit partners, site leads, and internal stakeholders to confirm project details, supply needs, safety expectations, and day of instructions.
• Develop event toolkits and communications, including volunteer instructions, project briefs, FAQs, and promotional content for InSight pages and internal channels.
• Coordinate volunteer registration and engagement, ensuring accurate tracking for participation, headcount, and compliance with Alcon Associate Giving systems.
• Oversee procurement and distribution of event-related materials (supplies, equipment, PPE, signage, branded items).
• Facilitate day of event support, including onsite coordination, troubleshooting, partner engagement, and volunteer experience management.
• Track, report, and summarize impact metrics, aligning with Social Impact reporting requirements (volunteer hours, participants, community outcomes).
• Maintain documentation and knowledge repositories for continuous improvement and scalability of annual programs.
• Partner with internal functions (Communications, Facilities, Security, Risk, HR, Legal) as needed to ensure safe, approved, and well-organized events.
1. Experience collaborating with functions like Facilities, Security, Risk/EHS, Legal, Communications, HR.
2. Event or project credentials (e.g., Cvent, CMP, PMP, or CAPM) are a plus.
3. Preferred use of event planning or volunteer software (cybergrants, benevity, cvent, etc.)
4. Lifting/Carrying: Frequently lift, carry, and move event materials and supplies up to 20–40 lbs independently; team lift items above that weight.
5. Early mornings, evenings, and occasional weekends required during peak weeks for setup/teardown or multi-site coverage.
6. Local travel between event sites; occasional regional travel depending on program footprint.