Community Maintenance Landscape Manager
Primary Function:
The Community Maintenance and Landscape Manager (the “CMLM”) will be primarily
responsible for overseeing the aesthetics of all Old Town residential communities which
includes amenity and landscape planning and installation for new communities, repair and
upkeep of existing communities, and general oversite of the various property owners’
associations in partnership with our third-party management vendors. In collaboration with
the Project Executive over Land Development, the CMLM owns the fulfillment &
maintenance of the design aesthetic for each community Old Town develops.
Contribution to Company Mission and Vision:
The CMLM shall work collaboratively to ensure that the Company continues to create
communities that flourish, while supporting the foundational principles of pursuing
outstanding locations and timeless designs. The CMLM shall maintain the integrity of the
Old Town brand in all aspects of their position while contributing to the values of gratitude,
ownership, perseverance, accountability and innovation.
Role Absolutes:
1. Be involved in landscape design & Lead long-term landscape maintenance of
the community
2. Manage Builders
3. Own the release of Maintenance Bonds
Primary Responsibilities:
Work with the leadership team to participate in early land planning exercises to understand the
overall needs of the community and inform planning based on existing communities.
Accomplish the stated project objectives within the stipulated time of all assigned
projects.
Ensure that all project requirements are completed; at the same time ensure that quality,
cost and time are properly managed.
Document and store lot conditions through pictures.
Secure competitive bids and make award recommendations of responsive/responsible
contractors.
Supervise subcontractors for compliance with construction documents, quality
requirements and critical path schedule.
Review/approve payment of subcontractor pay applications and purchase orders
Supervise Grounds Maintenance Manager for successful pre and post lot inspections & on-going
community maintenance for the remaining life cycle of the development, post
construction turnover
Assist in developing accurate cost projections; scope, budget and schedule.
Monitor and coordinate the work effort of all consultants and subcontractors to ensure
their scope of work is in conformance with the project budget, schedule, and development
guidelines.
Schedule maintenance and repairs, regularly inspect property to ensure it is in good
working order, quickly resolve emergency maintenance issues in coordination with the
Grounds Maintenance Manager.
Keep open dialogue with Owners on vacancies, tenants, physical condition of property and
financial issues.
Maintain property by investigating and resolving complaints, completing repairs, and
contracting with landscaping and snow removal services.
Participate in HOA meetings in support of the Community Manager role.
Support the Community Manager role in accurate budget creation and adherence to
operating budgets.
Architecture Review Board – attend bi-weekly ARB meetings and coordinate architectural
approvals in partnership with legal administrator.
Serve on ARB providing detailed input on all builder plan submissions to the board.
Review homebuilder landscape plans for approval for each community that Old Town
manages and confirm installation per plan.
Manage all property owner maintenance issues that fall outside of the HOA property
management services agreement.
Maintain building systems by contracting for maintenance services and supervising repairs
for all Old Town owned properties not managed by third party services (HQ, Field Office,
future development sites).
Provide accurate documentation, reporting, and data collection to ensure compliance with
any financial reporting requirements.
Maintain maintenance logs and report on activities per property/community.
Ensure health and safety policies are in compliance.
Attend weekly/monthly/quarterly project meetings with agendas that include status
updates and tasks to be accomplished.
Other duties as assigned
Education and Experience:
• Minimum high school diploma or equivalent required.
• Valid, unrestricted driver’s license and good driving record required.
• Minimum 5 years in construction, development design and/or land & site
development.
• Must be able to read, understand and evaluate civil engineering, dry utility, and
landscape plans.
• Good written, oral, organizational and math skills.
• Must possess professional attitude to represent the company in a positive manner.
• Ability to perform multiple detail-oriented tasks with simultaneous deadlines in a
professional matter.
• Knowledge in Microsoft Office (Word, Excel) and Microsoft Project a plus.
• Excellent project management, organizational, time management, and planning
skills. Strong customer service skills are a plus.
Reporting:
The Community Maintenance and Landscape Manager will report directly to the Land
Development Project Executive.