Clinical Coordinator or Program Administrator

Description

Job ID

AF9948-0903-1933

Position Classification

FT Administrator

Position Summary

The Staff Clinical Coordinator/Program Administrator provides high-level administrative and clinical coordination support to the DNP Nurse Anesthesia (CRNA) Program. This position plays a critical role in ensuring seamless clinical operations, regulatory compliance, student scheduling, and program communication.

This role is primarily in-person at the Detroit Campus and requires occasional work at the Grand Rapids CRNA site. The position collaborates closely with the Director of Clinical Education (DCE), Program Chair, Compliance Officer, Clinical Coordinators, and Director of Finance and Business Operations.

The ideal candidate is highly organized, detail-oriented, systems-driven, and capable of managing complex clinical databases and accreditation-related processes.

Essential Duties and Responsibilities

1. Clinical Coordination & Scheduling;

• Responsible for scheduling students in the program’s internal scheduling system.
• Enter and manage rotation requests and assign student clinical placements.
• Ensure all required documentation is completed and submitted to clinical sites for assigned students/advises.
• Maintain and update the clinical site database within Typhon (in collaboration with clinical coordinators).
• Add students to Typhon and ACEMAPP and ensure compliance with requirements (immunizations, certifications, payments, onboarding documentation)
• Verify student licensure and certification documentation.
• Coordinate Typhon orientation sessions with Typhon representatives.
• Communicate with students regarding rotation assignments and clinical coordination matters.
• Maintain student confidentiality per FERPA guidelines.
• Liaison with clinical sites, coordinators, and hospital system administrators for student onboarding.

2. Compliance & Affiliation Management;

• Work with the Director of Clinical Education and Compliance Officer to complete and update MOUs and Affiliation Agreements.
• Ensure all clinical placement documentation meets institutional, accreditation, and regulatory requirements.
• Monitor and maintain compliance-related databases to ensure data accuracy and alignment across platforms.

3. Financial & Operational Coordination;

• Collaborate with the Director of Finance and Business Operations to process preceptor payments.
• Monitor payment processes to ensure timely and accurate compensation for speakers, events, accreditation bodies, etc..
• Assist in tracking clinical-related budget items associated with preceptors and sites.

4. Program Administration & Events;

• Manage the department email and phone communications.
• Attend all CRNA faculty meetings.
• Take detailed meeting minutes and disseminate to faculty and program chair Coordinate and manage annual program events including:
  o Senior Seminar
  o New Student Orientation
  o Admissions processes and interview coordination
• Assist with formatting and maintaining the Clinical Year Student Handbook (in collaboration with clinical coordinators and clinical year faculty).
• Maintain and align program databases to ensure accuracy and consistency.
• Work with program director on all reporting requirements (annual report, COA, clinical sites, etc.)

5. Other duties assigned by the dean of the college of Health Professions.

Requirements

Minimum Qualifications

• Bachelor’s degree required (Master’s preferred).
• Minimum 3–5 years of administrative experience in higher education, healthcare education, or clinical operations.
• Demonstrated experience managing databases and scheduling systems.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a deadline-driven environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and database systems.

Preferred Qualifications

• Experience with Typhon and/or ACEMAPP.
• Experience in nursing or health professions education.
• Familiarity with accreditation standards (COA, CCNE, or similar).

Knowledge, Skills, and Abilities

• Systems thinker with strong process management skills
• High-level organizational and project management ability
• Regulatory and compliance awareness
• Professional discretion and confidentiality
• Collaborative team member with strong interpersonal skills

Physical Requirements

Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (1 to 10pounds).

Work Environment

Regular exposure to favorable conditions such as those found in a normal office.

Salary/Pay Information

Commensurate with experience

Anticipated Schedule

• Monday to Friday 8.00 AM to 5.00 PM ( Some evening or extended hours during peak periods (admissions, orientation, major events).
• In-person presence required at the UDM Detroit Campus.
• Occasional work at the Grand Rapids site.
• Participation in faculty meetings and program events required.
• Some evening or extended hours during peak periods (admissions, orientation, major events).

Employee Benefits

At the University of Detroit Mercy we continually strive to provide a high-quality, comprehensive benefits package to our valued employees. We offer our employees the following.

· Medical -

o Three health plans to choose from with a large national provider network

· Dental -

o Option to purchase additional dental plan through Sun Life

Dental Care is available at the School of Dentistry to the employee, the employee's spouse or legally domiciled adult and dependents (dependents shall be as defined for Internal Revenue Service purposes).

The fee for such services shall be waived for the employee, the employee's spouse or legally domiciled adult and dependents, up to a cap of $3,000 per individual per calendar year. Beyond the $3,000 cap amount, employees will be responsible to pay 25% of any remaining fees for the balance of that year.

· Vision -

o Option to purchase additional vision plan through Heritage

Vision benefits available at Detroit Mercy Eye Institute

$35 Comprehensive Eye Exam

Contact Lens Exam starting at $7o

50% off Optical Frames

25% off Sun Frames

30% off Prescription Lenses

20% off Prescription Contact Lenses

*Cannot be combined with insurance*

· Health Savings Account and Flexible Spending Account options

· Employee Assistance Program -

o Provided to everyone in your household

· Short-Term and Long-Term Disability

· Life and AD&D -

o One times base salary up to a hundred thousand dollars

· Option to purchase additional life insurance, accident insurance, and/or critical illness insurance

· Tuition Remission Benefit for you, your spouse, and children

· Retirement Plan -

Employees have a choice of the following:

Employees who contribute 3% shall receive an Employer contribution of 6%, and employees who contribute 4% in the plan shall receive an Employer contribution of 8%.

Michigan’s largest, most comprehensive private University, University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Sisters of Mercy and Society of Jesus. Detroit Mercy seeks qualified candidates who will contribute to the University’s mission, diversity, and excellence of its academic community. University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds.