Clinic Administrative Assistant

Employment Type:

Full time

Shift:

Description:The primary purpose of your job position is to provide administrative assistance and clerical support in an effort to ensure cost effective operations, optimal lines of communication, and promote effective management of the clinic in
the PACE Organization (PO). Provides problem-solving, works independently and assists with ad-hoc special projects.

Job Title: Administrative Assistant

Location - LIFE at New Jersey

Shift - 1st Full Time

Hours - 8-430 Monday - Friday

Position Highlights and Benefits:

• Day-1 Benefits (Low-cost medical, dental, and vision insurance plans).

• Opportunity to get paid daily – through DailyPay

• Paid holidays and generous Paid Time Off (PTO)

• Up to $4,000 in tuition reimbursement annually

• Discounts with major vendors; AT&T, Verizon, Ford Motor Company, General Motors, Quicken Loans

Position Purpose
The Administrative Assistant provides administrative and clerical support to ensure efficient, cost‑effective operations and strong communication across Trinity Health PACE (TH PACE). This role supports leadership by coordinating hiring support, credentialing, filing processes, and special projects while ensuring compliance with applicable regulations and organizational standards.

Key Responsibilities

• Support the Executive Director and assigned leaders with calendaring, reports, presentations, meeting coordination, travel arrangements, and event planning.
• Plan, implement, and organize daily Executive Director Office operations.
• Prepare reports, narrative documents, presentation materials, charts, graphs, spreadsheets, and maintain database systems.
• Coordinate hiring, credentialing, and filing processes; ensure regulatory and policy compliance.
• Serve as back‑up administrative support to ensure uninterrupted operations.
• Prioritize multiple assignments, manage follow‑up on pending matters, and resolve day‑to‑day operational issues independently.
• Demonstrate Trinity Health and TH PACE Mission, Vision, Values, and Guiding Behaviors in all interactions.
• Maintain collaborative relationships with managers, peers, participants, and other stakeholders.
• Maintain working knowledge of federal, state, and local regulations, Code of Ethics, and Corporate Integrity Program.
• Participate in required trainings, disaster recovery, and business continuity efforts as assigned.

Minimum Qualifications

• High School Diploma or equivalent required; Associate’s degree preferred.
• 1–3 years of progressive administrative or secretarial experience supporting leaders.
• Strong written, verbal, and/or ASL communication skills.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and related systems.
• Ability to work independently, exercise sound judgment, manage conflict, and adapt to change.
• Demonstrated accountability, professionalism, and organizational agility.

Ministry/Facility Information

Trinity Health PACE, provides high-quality care to seniors in the communities we serve. Our interdisciplinary team offers comprehensive services, allowing seniors to remain independent at home.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.