Clerical Assistant 2

This position provides administrative support by preparing fiscal documents, managing correspondence, coordinating meetings and travel, handling mail, and assisting with accounting and procurement tasks. The role ensures accurate data entry, efficient office operations, and reliable support to the Administrative Officer 5 and department staff.

Responsibilities of this position include:

• Prepare operating, capital, and budget reports, ensuring accuracy and proper formatting.
• Review and proofread documents for grammatical, numerical, and formatting accuracy.
• Record meeting notes and produce official minutes for committees and other meetings.
• Operate office equipment including computer, typewriter, transcriber, fax machine, calculator, copier, and shredder.
• Prepare and complete forms and correspondence from drafts or general instructions.
• Maintain the Administrative Officer 5’s calendar and schedule meetings.
• Arrange hotel and travel accommodations and enter travel expenses according to state regulations.
• Screen visitors and phone calls, directing them to the appropriate personnel.
• Distribute incoming mail and prepare outgoing mail daily.
• Monitor, maintain, and log daily activity for the postage meter machine.
• Assist Revenue/Accounting with tasks such as Medicare billing, data entry, filing, and mailing correspondence.
• Use the SRM program to requisition and receive goods and services for the facility.
• Attend required in-service trainings and continuing education programs.
• Enter travel requests and reimbursements for department staff as needed

Interested in learning more? Additional details regarding this position can be found in the position description.

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday thru Friday with a 30-minute lunch.
• Telework: You will nothave the option to telework in this position.
• Salary:Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);or
• Graduation from high school;or
• An equivalent combination of experience and training.

• You must be able to perform essential job functions.

• Completion of a high school business curriculum.
• Previous experience working in a clerical position.
• Previous experience working in Microsoft Excel.
• Previous experience working in SAP or SRM entering shopping carts/work orders.

• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
• A conditional offer of employment will require a medical examination.

• Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicants own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review theGuidance for Generative AI Tools & Job Seekersfor additional information.

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go towww.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.