Capital Projects Manager

This position entails tasks that are technical and diverse in nature requiring the ability to work in close integration with Village management. Plans, manages, and performs complex, multi-disciplinary, multi-phase capital and engineering projects. Regular work hours as established by Village Manager and or Deputy Village Manager; however, extended hours may be required and must be able to work schedules as established and determined by Village Manager and or Deputy Village Manager and demands of the job. This is an exempt position reporting to the Finance Director.

JOB TITLE SUMMARY

The Capital Project Manager will be responsible for the coordination and administration of FEMA and State of New Mexico Department Homeland Security and Emergency Management (DHSEM)-funds and projects and shall assist in the management all financials in accordance with audit standards and regulations deemed by the funding agency. The position is responsible for professional level administrative work of a highly technical nature involving the direction of activities and the administration of grant funds for all phases of public sector capital projects including pre-design, design and construction as they relate to FEMA, Homeland Security and any other funding source secured for capital projects. Assist in the review and analysis of capital projects budgets and monitors spending trends and balances to ensure proper use of public funds.

ESSENTIAL JOB FUNCTIONS

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Manage, coordinate and administer all FEMA and Homeland Security funding applications and projects including reconciliation and reporting of flood related projects.
• Works with Department Directors to manage all capital improvement projects, ensuring adherence to Village ordinances, policies and procedures, including negotiating and drafting agreements and contracts with consultants, contractors, and other governmental granting agencies.
• Ensures that projects remain in-scope and meet budgetary, scheduling, and quality requirements.
• Mentor and supervise project management staff.
• Identify and mitigate project risks.
• Reviews and analyzes departments budgets and monitors spending trends and balances to ensure proper use of public funds on capital projects.
• Monitors and analyzes accounting documents for accuracy, completeness, and compliance with Federal, state, and Village policies and practices as it relates to capital project funding.
• Coordinate the work of design consultants to assure compliance with project scope, budget and schedule or prepares plans and specification in-house.
• Review and maintain for the file all detailed reports of project design and construction activities.
• Maintain complete master files including drawings, proposals, contracts, work-in-progress reviews, inspections, billings and communications.

OTHER RESPONSIBILITIES AND JOB DUTIES

• Assists in the budget process in providing documentation, graphs, and data entry as it relates to capital projects.
• Provides external customer service and explain technical and financial information to external agencies and clients.
• Responds to questions and requests for information as authorized; researches and resolves problems; and explains and interprets policies, procedures and regulations.
• Ensure compliance with the Village’s procurement policy and procedures.
• Maintain a working knowledge of federal and state laws and regulations regarding grants and funding along with construction guidelines.
• Must maintain a high level of computer abilities and keep up with changing technology.
• Ensures that any on-the job injury is reported immediately and followed up with appropriate forms and actions.
• Reports any suspected fraud and/or abuse to the Finance Director and Village Manager
• Ensures any reports of harassment are immediately reported and appropriate actions are taken.
• Attend meetings, trainings, and workshops as needed.
• The above statements are not a complete list of all responsibilities and duties performed by employees in this job. As a condition of employment, employees are required to perform other related duties and special projects as assigned.

• Must have a bachelor’s degree in Accounting, Finance, Business or related field AND three years professional accounting experience or Associate in Accounting, Finance, Business or related field and five years professional accounting experience or a high school education and seven years professional or governmental accounting experience.

• Requires specialized knowledge of public works project management principles, processes, systems and techniques. Requires knowledge of public works project funding sources and budgeting, objective development and work planning and scheduling.

• FEMA certification and experience with funding administration is preferred.
• Knowledge of Village ordinances, codes, policies, resolutions, and agreements related to accounting activities.
• Knowledge of business and personal computers, and spreadsheet software applications
• Knowledge of Village organization, operations, policies, and procedures
• Ability to assess and prioritize multiple tasks, projects and demands.
• Ability to interpret a variety of technical instructions and manage abstract and concrete variables.
• Ability to prepare accounting/financial reports; reconcile revenue and expenditure.
• Ability to prepare, maintain and analyze accounting information and records.
• Ability to ensure compliance with accounting regulations, standards and polices.
• Ability to communicate effectively verbally and in writing.
• Ability to work in a fast paced, high stress environment.
• Ability to recognize and keep confidential information private.
• Ability to take direction, work with little supervision and participate as a team player.
• Ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships internally and externally.
• Skills in analyzing financial issues, evaluating alternatives, and making decisions based on findings.
• Skill in understanding and applying accounting standards and procedures, and applicable Federal rules and regulations.
• Skill in reviewing and verifying mathematical calculations.
• Skill in maintaining accurate accounting records, and identifying and reconciling errors
• Skill in assessing and prioritizing multiple tasks, projects and demands.
• Must be detail oriented.
• Proficient in MS Office applications and collaboration tools
• Aptitude for exercising confidentiality, good judgment, diplomacy, and tact.
• Must be highly motivated, organized and self-starter.

• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position.
• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.
• This job description is subject to change as the needs of the organization and Department change or the requirements of this position change.