Bookkeeper

Job Title: Remote Bookkeeper in NYC Metro

Job Description

We are seeking a dedicated and detail-oriented Bookkeeper to manage financial transactions, support financial reporting, and oversee personal financial management. This role provides the opportunity to work remotely and gain exposure to a high-net-worth individual within the art world.

Responsibilities

• Issue client invoices and manage the full accounts receivable cycle.
• Book vendor bills and oversee the accounts payable process.
• Record all incoming client payments and outgoing vendor disbursements accurately and on time.
• Maintain proper inventory accounting and COGS entries in accordance with GAAP, specific to art-world transactions.
• Track, reconcile, and categorize all corporate credit card transactions.
• Manage and replenish petty cash funds; ensure all receipts are collected and properly recorded.
• Monitor cash flow and flag discrepancies to management.
• Produce ad hoc financial reports and basic analyses as requested by management (cash flow, expense summaries, P&L snapshots).
• Support month-end and year-end close processes.
• Manage the owner’s personal household bills and recurring payments.
• Maintain organized records of personal financial transactions.
• Interface with personal vendors, service providers, and household staff as needed.

Essential Skills

• Advanced proficiency in QuickBooks (Desktop or Online).
• Intermediate to advanced Microsoft Excel skills.
• Working knowledge of GAAP and inventory/COGS accounting principles.
• Prior bookkeeping or accounting assistant experience in a professional office environment.
• Exceptional discretion and the ability to manage highly sensitive financial information.
• Strong attention to detail and organizational skills.
• Professional demeanor when interacting with clients, vendors, and all stakeholders.

Additional Skills & Qualifications

• Familiarity with the contemporary art world and art-world accounting conventions.
• Experience supporting a high-net-worth individual’s personal finances.
• Knowledge of Adobe InDesign.
• Degree or certification in Accounting, Finance, or related field.

Work Environment

This position is 100% remote within the Tri-state area, with initial onsite training for the first 2 weeks. The role requires availability from 10am-6pm EST, and hours will start at 25-40 per week, ramping up to a consistent 40. Employees will have the opportunity to work with a high-net-worth individual in a professional and dynamic environment.

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on May 14, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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