Bookkeeper And Administrative Assistant

Job Title: Construction / Bookkeeping Admin

Job Description

This role combines hands-on bookkeeping with broad administrative support to keep the office running smoothly and finances accurate. You will manage accounts receivable, accounts payable, payroll, and audit support in collaboration with an external CPA firm, while also handling day-to-day office tasks such as mail processing, data entry, file organization, and phone coverage. This position offers the opportunity to grow into larger responsibilities within the company over time.

Responsibilities

• Perform daily bookkeeping activities, including accounts receivable and accounts payable processing.
• Support payroll processing, ensuring accurate and timely entry of employee hours and pay information.
• Assist with audit preparation and provide accounting support in coordination with the CPA firm.
• Handle invoicing and reconciliation of accounts to maintain accurate financial records.
• Support job costing activities, ensuring expenses and revenues are correctly allocated to specific projects.
• Manage data entry tasks to keep financial and administrative records current and organized.
• Organize and maintain physical and digital files to ensure easy retrieval of documents.
• Process incoming and outgoing mail and ensure documents reach the appropriate recipients.
• Answer incoming calls, route them appropriately, and provide courteous assistance to callers.
• Gather and organize insurance documents and other required paperwork from internal and external parties.
• Assist with general office management tasks as needed to support daily operations.

Essential Skills

• At least 3 years of bookkeeping experience.
• At least 1 year of experience in the construction industry or skilled trades industry.
• Hands-on experience with accounts receivable and accounts payable.
• Experience with payroll processes and procedures.
• Proficiency with QuickBooks for day-to-day accounting tasks.
• Experience with account reconciliation and invoicing.
• Ability to perform job costing and allocate costs accurately to projects.
• Strong data entry skills with attention to detail and accuracy.
• Administrative support experience, including file organizing, mail handling, and answering calls.
• Office management skills to support smooth daily operations.

Additional Skills & Qualifications

• Experience working in a construction or skilled trades environment, including familiarity with a more manual operational setting.
• Payroll experience for organizations with multiple business lines or entities, particularly for cash management purposes.
• Comfort working closely with an external CPA firm for audit and accounting support.
• Strong organizational skills and ability to manage multiple tasks and priorities.
• Clear, professional communication skills in both Spanish and English, verbal and written.
• Interest in taking on increasing responsibility and growing into larger roles within the company over time.

Work Environment

You will work in a pleasant office setting located near the Lindenhurst train station, providing convenient access for commuters. The environment is described as more manual, reflecting a construction or skilled trades-related business where processes may be hands-on and practical. The role is office-based, focused on bookkeeping, administrative support, and coordination with external partners such as a CPA firm and insurance providers. The company offers single medical benefits and a targeted Christmas bonus, along with opportunities for professional growth and advancement into larger roles over time. Dress expectations align with a typical professional office environment

This is a Contract to Hire position based out of Lindenhurst, NY.

The pay range for this position is $30.00 - $37.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Lindenhurst,NY.

This position is anticipated to close on May 12, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.