Company/Role Overview:
CliftonLarsonAllen (CLA) Search has been retained by Davis & Associates, Inc to identify an Assistant Office Manager to join their team
Davis & Associates, Inc. is a minority‑owned Construction Management and General Contracting firm headquartered in Indianapolis, Indiana. In business since 1992, the company provides construction services across industrial, institutional, commercial, and retail sectors, supporting both public and private clients throughout the region. Davis & Associates is known for its commitment to quality, consistency, and workplace safety on every project.
The Assistant Office Manager works closely with the Office Manager to support daily front‑office operations. This role is responsible for coordinating administrative activities, maintaining overhead and office files, answering and directing phone calls, managing incoming and outgoing mail and deliveries, and overseeing office supply inventory. The position plays a key role in ensuring the office operates efficiently and maintains a professional environment.
To learn more, click here: www.davisassocindy.com
What You’ll Do:
- Support and coordinate front‑office operations to maintain a professional image, including managing incoming calls, mail, and deliveries
- Maintain and organize administrative, contract, subcontract, and agreement files
- Assist with accounting and payroll activities, including serving as payroll backup in the Office Manager’s absence
- Ensure timely and accurate data entry in financial and payroll systems
- Support maintenance of entity reports, contractor licenses, certifications, and pre‑qualification documentation
- Manage and maintain front‑office filing systems and records
- Provide general administrative support and assist with special projects as directed by the President and Office Manager
- Take ownership of assigned responsibilities and proactively identify opportunities to add value
What You’ll Need:
- Associate degree in Business Administration, Accounting, or equivalent professional experience
- Minimum of 5 years of experience in an office or administrative environment
- Experience supporting accounting and payroll processes
- Prior experience within construction management or general contracting environments
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Familiarity with construction management or general contracting operations
- Working knowledge of accounting and payroll processes, including payroll taxes
- Experience working with labor unions preferred
