Assistant Project Manager

Job Title: Project Coordinator (HR Transformation Program)

Location: Burlington, MA

Schedule: Hybrid schedule - Onsite T,W,TH and Remote M/F

Contract Length: 6 - 12 month - intent to convert to full-time

Pay Rate: $40.14 - $47.89 per hour on W2

Russell Tobin is seeking a highly organized Project Coordinator to support a large-scale HR transformation and technology deployment initiative across the United States. This role will provide critical project coordination and PMO support, helping ensure alignment across workstreams, maintaining project documentation, tracking risks and dependencies, and facilitating effective communication among stakeholders.

The Project Coordinator will play a key role in supporting project execution by coordinating schedules, managing project artifacts, monitoring action items, and helping teams proactively identify and mitigate risks that may impact timelines or deliverables.

The ideal candidate will have experience supporting enterprise projects, strong organizational skills, familiarity with HR technology initiatives, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide day-to-day project coordination support for HR transformation and technology implementation initiatives across the U.S. and Canada.
• Coordinate project activities across multiple workstreams, stakeholders, and functional teams.
• Maintain project schedules, milestones, action items, and status updates to ensure project alignment and accountability.
• Facilitate scheduling and availability of key project resources, subject matter experts, and leadership stakeholders.
• Track and manage project dependencies, ensuring potential impacts are identified and escalated appropriately.
• Maintain RAID logs (Risks, Assumptions, Issues, and Dependencies) and support mitigation planning efforts.
• Coordinate project meetings, working sessions, steering committees, and governance activities.
• Prepare meeting agendas, capture meeting minutes, document decisions, and track follow-up actions.
• Support project reporting by gathering updates and preparing status reports, dashboards, and project documentation.
• Partner with project managers and workstream leads to monitor deliverables, timelines, and resource needs.
• Assist with change management, communications, training coordination, and deployment readiness activities as needed.
• Ensure project documentation is organized, current, and accessible to stakeholders.
• Identify opportunities to improve project processes, coordination, and communication effectiveness.

Required Qualifications

• Bachelor’s degree in Business Administration, Human Resources, Project Management, Information Systems, or a related field.
• 2–5 years of experience supporting project management, PMO, program coordination, or related functions.
• Experience maintaining project plans, RAID logs, action trackers, and project documentation.
• Strong organizational and time management skills with exceptional attention to detail.
• Ability to coordinate multiple priorities and stakeholders simultaneously.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Teams, and Outlook.
• Experience using project management tools such as Smartsheet, Microsoft Project, Jira, Asana, Monday.com, or similar platforms.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively across cross-functional teams.

Preferred Qualifications

• Experience supporting HR technology, HR transformation, Workday, UKG, payroll, or workforce management projects.
• Familiarity with PMO methodologies, project governance, and project lifecycle management.
• Experience supporting multi-country or North American implementation programs.
• CAPM certification or formal project management training preferred.
• Experience working in consumer products, manufacturing, retail, or large enterprise environments.

Key Competencies

• Project Coordination & Administration
• PMO Support
• RAID Log Management
• Resource Scheduling & Coordination
• Risk & Dependency Tracking
• Stakeholder Communication
• Meeting Facilitation & Documentation
• Status Reporting & Dashboard Management
• HR Technology Project Support
• Organizational & Time Management Skills
• Cross-Functional Collaboration
• Attention to Detail

Must be authorized to work in the United States

Why Join?

This role offers the chance to impact financial performance, gain exposure to strong leadership principles, and grow professionally—all with competitive pay and potential for long-term engagement.

Russell Tobin and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

Russell Tobin and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

Russell Tobin and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.