Assistant Director of Business Services (Classified Administrator)Under direction of the Director of Business Services, perform professional accounting, prepare financial and cost accounting reports, prepare, analyze, maintain, reconcile and audit various funds, accounts, and reports; train and supervise assigned fiscal services staff; assist the Director of Business Services and Vice President of Finance and Administration in support of collective bargaining.
Essential duties and responsibilities include the following. Other job-related duties maybe assigned- Prepare cost information for various scenarios in support of collective bargaining. Exercise discretion in the restricted distribution of information that may affect collective bargaining.
- Train and supervise Business Services staff. Provide technical support and assistance to subordinate staff.
- Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination, and disciplinary actions; assure appropriate training and staff development of assigned personnel.
- Coordinate the annual audit; direct staff in preparation of auditors’ required documents; assure audit trail for District transactions; assure appropriate internal controls for expenditures and deposit for funds; follow-up on audit recommendations; assist in the final draft of the audit report.
- Interpret financial data and provide the campus community with useful written and verbal information. reports, and presentations.
- Assist the Director of Business Services with annual reports to state and federal agencies
- Support the campus community with financial information, providing written reports and presentations as appropriate
- Assist in preparation of the District budget; monitor budgets and prepare budget adjustment requests for Board approval.
- Perform, with minimum supervision and using independent judgment and discretion, complex professional accounting work in accordance with legal requirements, District policies, and generally accepted accounting principles.
- Supervise and approve the reconciliation of District accounts; act as liaison between the District and outside organizations, including banks and Solano County; resolve problems and maintain required authority over all accounts and appropriate documentation.
- Respond to federal, state and local agencies in reference to questions and requests related to grant management and other categorical and non-categorical accounts as assigned.
- Assist the Controller with software conversions, including testing and technical problem solving; identify software problems and work with the District's Information Technology department, the software vendor, and consultants to correct problems.
- Utilize an Accounting ERP system for complicated accounting requirements.
- Employ computerized spreadsheets and other office software.
- Establish working procedures and processes for the functional accounting unit supervised.
- Maintain in-depth technical and professional knowledge of the assigned accounting function. Recommends modification to accounting and financial processes.
- Provide instruction, assistance and training to administrators, division chairs, instructors and staff in understanding appropriate accounting methods, financial statements, State and federal Grants, Categorical, Child Development and Special Projects. College account code detail, categorical accounts, system-wide accounting processes and District, State and federal reporting.
- Supervise and direct monthly and fiscal year-end closing activities including reconciliations, adjusting entries, and accounting for the activity of long-term debt funds and investments.
- Supervise the preparation of monthly financial and cash flow reports. Prepares financial reports and analyses related to the procurement and issuance of debt financing.
- Coordinate with information technology services to ensure the currency, integrity and compliance of the administrative software finance system and the integration of finance with human resources, accounts receivable and student modules.
- Perform related duties as assigned.
Education & Experience- A bachelor’s degree from an accredited four-year college or university with major coursework in accounting and one (1) year of experience in accounting, auditing, budget preparation, and contract interpretation
OR- An associate degree from an accredited college or university with major coursework in accounting and three (3) years of experience in accounting, auditing, budget preparation and contract interpretation
OR - Five (5)years of increasingly responsible experience in accounting, auditing, budget preparation, and contract interpretation, including at least one year of public agency experience.
AND- One (1) year experience in a supervisory role
AND- Demonstrated sensitivity to and understanding of the diverse academic socioeconomic culture, ethnic, and disability backgrounds of community college students and employees.
The successful candidate will work as a part of a management team dedicated to collaboration and the college goal of integrating instruction and student services as a way to create and maintain a supportive student-learning environment
LANGUAGE and COMMUNICATION SKILLS
- Ability to read, analyze and interpret contracts, budgets, professional journals, technical procedures or governmental regulations.
- Ability to write accounting reports, business correspondence and procedure manuals. Ability to effectively present complex and technical information and respond to questions from groups of administrators and other employees, students, governmental agencies and the general public.
- Excellent customer service skills when working with members of the campus community and outside agencies
MATHEMATICALSKILLS- Ability to apply concepts such as fractions, percentages, ratios ,and proportions to practical situations.
- Ability to reconcile District bank statements and balance general ledgers.
- Ability to prepare clear concise and complete financial statements and reports
REASONING ABILITY:- Ability to define problems, collect data, establish facts and draw valid conclusions.
- Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract variables.
- Analyze financial data and to read, analyze and interpret laws, regulations, contracts, and accounting principles in order to resolve complex accounting issues and problems.
OTHER SKILLS AND ABILITIES:Demonstrate knowledge of:
- Leadership principles in a financial environment
- Governmental accounting and auditing principles, standards and practices.
- Fund and cost accounting, financial analysis, research and projection techniques.
- Budget preparation and control.
- Professional level accounting and auditing work for a community college district.
- Laws ,regulations and requirements applicable to contract and grant accounting and financial reporting.
- The importance of cooperative working relationships with others
- Supervision and training and providing technical work direction to others.
- Demonstrate a sensitivity to relate to persons with diverse socio-economic, cultural and ethnic backgrounds and abilities and disabilities.
