Assistant Director (Finance)

JobSummary

The Smithsonian Institution (SI) is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in the Financial Planning Office, Office of the Director, Office of the Senior Advisor, National Museum of the American Indian (NMAI) Under Secretary for Museums and Culture (USMC). More than one selection may be made from this announcement.

LowGrade

14

HighGrade

14

PromotionPotential

14

OrganizationCodes

OT/SM03

Relocation

False

HiringPath

• public

MCOTags

TotalOpenings

Few

AgencyMarketingStatement

Join the Smithsonian Institution, the world's largest museum, education, and research complex, with 21 museums, 14 education and research centers, and the National Zoo, in "Inspiring Generations through Knowledge and Discovery."

TravelCode

2

ApplyOnlineUrl

https://jobs.monstergovt.com/hment/ros/rosDashboard.hms?O=1&J=54477

DetailStatusUrl

https://jobs.monstergovt.com/hment/ros/rosDashboard.hms?O=1&J=54477&S=1

MajorDuties

• The Assistant Director (Finance) is responsible for the financial administration of the National Museum of the American Indian. In this position, you will: Supervise, manage, and oversee staff addressing the myriads of recordkeeping, process implementation, oversight, etc., of an annual federal budget of more than $30M and a Trust fund budget exceeding $13M. Manage, direct, and implement financial programs in keeping with the Museum's mission of broad service and contact with Native organizations and individuals, with heavy emphasis on long range planning and budgeting related to the Museums three sites, and unique outreach activities to communities throughout the Western hemisphere. Plan and carry out financial management and operational studies specifically addressing the needs of a rapidly evolving Museum program. Based on reviews, surveys, fact finding, organizational structures and relationships, available resources, and programmatic priorities, etc., develop options and recommendations for senior management to consider in arriving at decisions. Prepare submissions related to formulating, writing, justifying and executing annual and multi-year Federal and Trust budgets for the Museum. Serve as liaison with the SI Office of the Treasurer on such matters as debt repayment schedules and status, and evolving financial support needs of the Museum as it undertakes special projects at all three locations including programs and capital improvements, etc.

Education

There is no substitution for education at this level.

Requirements

Conditions of Employment Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website.

Evaluations

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria: Ability to manage, supervise, and guide daily program operations and a staff providing administrative and technical oversight, setting priorities, assigning work, assessing employee performance, and ensuring staff development and counseling. Expert knowledge of the legislation, regulations, principles, practices and policies of financial administration budget formulation, justification, presentation and execution to prepare museum federal and trust fund budget submissions, oversee established control systems to monitor expenses, and provide oversight of other automated reporting systems. Knowledge to plan and carry out management and operational studies within a museum/cultural institution setting to assess the needs, efficiency, and effectiveness of a rapidly evolving museum program. Knowledge to develop long and short-range plans for new program initiatives and/or facilities, including budgets, construction and equipping costs, maintenance, projected cash flow, and contracts. Interpersonal communication skills to establish and maintain effective working relationships with senior leadership of the Smithsonian, NMAI, representatives of other government agencies, private foundations, cultural institutions, and Native Peoples. Applicants who meet or exceed minimum qualifications will be assigned to one of three category groups based on job-related criteria: Best Category - Meets the minimum qualification requirements and excels in most of the job related competencies above. Better Category - Meets the minimum qualification requirements and satisfies most of the job related competencies above. Good Category - Meets the minimum qualification requirements, but does not satisfy most of the job related competencies above to a substantive degree. This category rating process does not add veterans' preference points or apply the "rule of three", but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. Applicants who have not submitted a resume in the USAjobs system and/or have not answered all of the vacancy questions will not be considered for this position. You may preview questions for this vacancy.

HowToApply

Click on the "Apply Online" button on the upper right side of the page. Please Note: You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you). Your resume must be no more than two (2) pages. You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package. The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time. If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.

WhatToExpectNext

At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed. Additional Information: Tips on applying for Smithsonian jobs are available at www.sihr.si.edu/jobs.cfm. The Smithsonian does not pay relocation expenses. The Smithsonian Institution is an equal opportunity employer. Additional information can be found on our website at (www.si.edu/oeesd).

RequiredDocuments

Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed. Your application package should include the following documents: Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. Ensure your resume contains the job title (including the occupational series and grade if it is Federal), job-related qualifications, starting and ending dates (month and year), and hours worked per week, for each employment period. It is your responsibility to ensure all information is submitted. Failure to include this information may result in disqualification for the position. For assistance with creating a resume, please click USAJOBS Help Center - How do I write a resume for a federal job? Proof of Veteran's Preference - DD214 (Member 4 Copy) if you are requesting a special appointment authority, such as VRA or VEOA Proof of severe disability if you are requesting special placement consideration. Proof of eligibility for a military spouse appointment, such as a permanent change station military order. Proof of eligibility for any other special appointing authority not specifically mentioned here.

Benefits

The Federal Government offers a comprehensive benefits package. Please see Benefits at https://www.si.edu/OHR/benefits for a complete description. Flexible Spending Accounts - https://www.fsafeds.com/ Health Insurance - http://www.opm.gov/insure/health/index.asp Leave - http://www.opm.gov/oca/leave/index.asp Life Insurance - http://www.opm.gov/insure/life/index.asp Long Term Care Insurance - http://www.ltcfeds.com Retirement Program - https://www.opm.gov/retirement-services/

OtherInformation

This position is not included in the bargaining unit. Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement. Veterans Employment Opportunities Act (VEOA): If you are applying for a VEOA appointment, you must be a veteran and must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service. ("Active Service" under this law means active duty in a uniformed service and includes full-time training duty, annual training duty, full-time National Guard duty, and attendance, while in the active service, at a school designated as a service school by law or by the Secretary concerned.) A veteran who is released under honorable conditions shortly before completing a 3-year tour is also eligible.

KeyRequirements

• Pass Pre-employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer
• Males born after 12/31/59 must be registered with Selective Service.

WithinArea

False

CommuteDistance

0

ServiceType

01

AnnouncementClosingType

01

AgencyContactEmail

yanneyb@si.edu

AgencyContactPhone

202-633-6342

SecurityClearance

Not Required

DrugTestRequired

False

PositionSensitivitiy

High Risk (HR)

AdjudicationType

• Credentialing
• Suitability/Fitness