POSITION LOCATION: TALLAHASSEE, FL
Organizational Unit
The Institute for School-Community Partnerships, Integrated Services, and Child Mental Health and Educational Policy (ISCP), which is part of the College of Education, envisions that all schools in the state of Florida and nationally will have the capacity to provide a safe, effective, and efficient environment to continuously improve the academic, social, and emotional growth of all students and to actively engage families and communities in education. The ISCP’s nearly $23 million budget is derived from grants from federal, state, and private sources. It is the mission of the ISCP to implement and evaluate research-based and innovative practices in school and community settings. This is accomplished through (a) training, technical assistance, and support to key partners; (b) community-engaged research and program evaluation to inform key partners’ decision making; (c) the development of research and evidence-based documents, tools, and resources to support implementation and evaluation activities; and (d) supporting the infrastructure and capacity of key partners to implement and evaluate federal and state educational policy.
Position Summary
The Administrative Specialist preforms higher-level office support duties and provides specialized program support for the 21st Century Community Learning Centers Administrative Team. The Administrative Specialist preforms a wide range of support activities including providing website technical assistance, preparing sub recipient reimbursement packages, preparing spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning of conferences, making travel arrangements, filing and maintaining electronic folders, and maintaining calendars and schedules.
Respond to and initiate inquiries (questions regarding purchasing, invoicing, website, travel, scheduling, etc.). Explain policies, answer questions and independently resolve problems whenever feasible. Prepare the documentation necessary for processing subgrantee reimbursement requests. Compose and/or prepare correspondence, memoranda, promotional materials, forms, newsletters, manuals and reports using appropriate word processing and spreadsheet tools.
Support human resources and payroll processes as a primary contact or backup for payroll preparation or certification, leave tracking, appointment papers, and other requirements. Arrange and coordinate travel and travel reimbursement for staff. Plan, prioritize and schedule meetings and appointments for 21st CCLC staff. Make decisions on a daily basis regarding calendars.
Serve as primary contact for the 21st CCLC web-based system and assist callers with inquiries, troubleshooting issues, communicating with the website programmer to resolve issues, and activate and de-activate users.
Prepare presentation materials for use by others, editing content and adding appropriate graphic and design elements. These responsibilities may include creating basic web content.
Perform other duties as assigned.