Administrative Services Director

JOB SUMMARY

Reporting directly to the Chief Deputy, responsible for directing all aspects of the administrative operation units within the Williamson County Sheriff’s Office, to include but not limited to Warrants, Data Entry, Human Resources, Open Records, Evidence, Digital Evidence, Grants, policy management, Terminal Agency Coordinator, communications, and the Sheriff’s Office Public Information Office.

EXAMPLES OF WORK PERFORMED

• Develops and implements fiscal and administrative goals, policies, and procedures
• Identifies and develops new and/or modified administrative or operational support systems
• Oversees office operations and supervises personnel to include hiring, training, scheduling, timekeeping approval, evaluation, status/pay changes, and corrective actions
• Creates, monitors, and maintains policies to ensure accordance with best practices
• Researches and prepares various technical, administrative, and financial reports
• Serves as single point of contact for new software implementation and troubleshooting
• Ensures continued compliance/accreditation standards and processes
• Oversees Human Resources practices within the Sheriff’s Office under the guidance of the Williamson County Human Resources department; facilitate personnel matters including hiring, discipline, separations, promotions, transfers, and assignment changes
• Provides reporting to executive staff related to staffing, personnel matters, budget, and calls for service, etc.
• Serves as single point of contact at the Sheriff’s Office for litigation and works collaboratively with County legal for resolution of such matters
• Serves as single point of contact for risk management for incidents related to fleets, injuries, and other matters related to such
• Oversees Open Records Request to ensure responses are in accordance with Public Information Act
• Develops and implements annual and mid-year employee evaluation processes for Sheriff’s Office and Corrections employees
• Gives presentations to various departments or elected officials, as required
• Serves as Sheriff’s Office liaison for the Williamson County Emergency Communications Center, which involves participation on their hiring boards, discipline actions, policy development, etc.
• Oversees strategic planning, chaplains program, and the upcoming civil service initiatives
• Attends all meetings and trainings, as required
• Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to – Chief Deputy
• Direct Reports – Yes

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• Occasional contact with persons accused or convicted of crimes
• Contact with law enforcement officials and public

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in a related field AND eight (8) years of office administration/management experience; OR an equivalent combination of education and experience
• Demonstrated knowledge of Human Resources practices
• Demonstrated knowledge of public safety technology systems
• Demonstrated knowledge of Law Enforcement accreditation practices and processes

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

• Valid Texas driver’s license
• Texas Law Enforcement Telecommunication System (TLETS) certification
• Criminal Justice Information Services (CJIS) User certification

Required within one (1) year of employment

• Federal Emergency Management Agency (FEMA) 100, 200, 300, 400, 700, and 800 certifications
• Computer Aided Dispatch (CAD) Maintenance certification
• National Incident Based Reporting System (NIBRS) certification
• Texas Open Records certification
• Commission on Accreditation for Law Enforcement Agencies (CALEA) Manager certification

PREFERRED QUALIFICATIONS

• Five (5) years of Law Enforcement accreditation experience
• Five (5) of progressive law enforcement management experience
• Three (3) years of director or multi department supervisory experience
• Demonstrated project management experience

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: Yes
• Physical exam: No
• Psychological exam: No
• Additional: N/A

SUPPLEMENTAL INFORMATION

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.

To review our benefit options and associated costs, click here to visit our interactive benefits cost estimator.

The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533.

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