ADMINISTRATIVE OFFICER

The Department of Parks, Recreation and Marine currently has one (1) opening available for Administration Officer in the Business Operations Bureau.

Appointment to this position is expected to be at or below the midpoint $140,265.395of the salary range, however, the final amount will be carefully determined based on the candidate's knowledge, skills, qualifications, and an evaluation of internal equity within the organization

The City of Long Beach is located south of Los Angeles and adjacent to Orange County, making it an idyllic location with oceanside activities, diverse culture, and a unique economy. Long Beach is home to approximately 470,000 residents living across the area’s 51 square miles, including 166 parks with 27 community centers and many public spaces. This community is one of the most diverse in the United States, making it an excellent place to learn about and immerse yourself in various cultures. When you live in Long Beach, you get to enjoy the Southern California climate all year long, making surfing, hiking, golfing, and other outdoor activities popular in this area. Biking is a favorite pastime among residents, as this area is bike friendly. Walking around town is also easy, considering the City was rated the 10th “Most Walkable City” of over 100 cities globally. Long Beach features six miles of beaches and many parks and public spaces, as well as the Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual IndyCar Acura Grand Prix of Long Beach.

CITY GOVERNMENT

Long Beach operates as a charter city governed by an elected Mayor and nine City Council members elected by district. The City Manager, appointed by the Mayor and City Council, oversees the daily operations of 15 departments and a FY26 citywide annual budget of $3.7B. The City employs over 6,000 full-time and part-time staff; dedicated to providing exceptional public services with the vast majority being represented by eleven employee associations.

• City Departments

• FY26 Budget

• 2030 Strategic Vision

• Elevate '28 Infrastructure Investment Plan

The City of Long Beach fosters an environment where every employee is celebrated for their individuality and unique talents they bring to their role. Reflecting the diversity of the community within the workforce is a key priority embraced at every level of the organization—from management to policy creation. City Leadership actively promotes equity and inclusion by partnering with staff and community stakeholders to advance fairness in all initiatives. Transparency remains a cornerstone of these efforts with demographic data, including workforce diversity and pay equity by race and gender, shared publicly to ensure accountability and progress.

The Department of Parks, Recreation and Marine is a nationally recognized and award-winning organization with 850 full-time/part-time staff and a budget of $85 million that makes our parks and beaches safe, welcoming spaces for all residents and visitors, putting people at the center of all we do – including our park users, partners, and team members – to create inclusive, enriching, healthy communities for all to thrive. The Department provides stewardship of 3,200 acres of land, and offers extensive recreational, social, and cultural programs for all ages at 166 parks in nearly every one of Long Beach’s diverse neighborhoods. Long Beach’s parks system and services are unique including, 27 community centers, 3 public pools, 2 historic ranchos, 5 municipal golf courses, 11 dog parks, 9 lakes and wetlands, 6 miles of beach, and the largest municipally operated recreational marina with 3,300 boat slips, and a 24 hour/7 day animal care operation.

The Administrative Officer is an at-will management position reporting to the Deputy Director/Manager of Business Operations. In support of the Department's Five Bureaus, the position is responsible for providing efficient and effective management of the Department's personnel and payroll functions.

• Supports day-to-day executive decision-making and operations of the Business Operations Bureau Manager to ensure alignment with Department and City priorities.
• Develop, coordinate, and implement strategies to foster a positive and productive departmental culture.
• Provide advice and guidance on payroll, personnel, and HR-related issues, following best management practices.
• Oversees the Department's recruitment, selection and onboarding processes for both unclassified and classified positions.
• Coordinate with the Human Resources Department regarding recruitment strategies and classification specification changes.
• Select, supervise, evaluate, and train divisional staff.
• Conducts administrative investigations and makes recommendations for discipline/corrective actions.
• Administers the Worker's Compensation, leaves of absence, return-to-work, and training programs.
• Oversees the Department's payroll for full-time and part-time staff.
• Interprets and applies federal and state laws, as well as City's policies and procedures, rules and regulations, and memoranda of understanding (MOUs).
• Develops and revises Department policies and procedures and coordinates labor/management relations.
• Liaisons with Human Resources, other City Departments, and other external operations, including representing the department on various committees.
• Manage the Department’s position control, payroll and requisitions systems.
• Coordinates with the Department’s Financial Services Officer during the budget process on staffing and organizational changes.
• Communicates effectively, both orally and in writing, with a diversity of audiences.
• Travel off-site to meetings and trainings.
• Perform special projects and other management-related duties as required.

Graduation from an accredited college or university with a Bachelor’s degree in Business, Public Administration, Human Resources or a closely related field. Candidates may substitute experience offering specific and substantial preparation for the duties of the position for the required education on a year-for-year basis. (Proof of education is required at time of submission, if applicable).

EXPERIENCE

• Three (3) years of experience performing personnel related duties of a complex nature, including administrative investigations and discipline, and labor relations
• Must have at least two (2) years of supervisory or managerial level experience in the related field.

• Local government experience is highly desirable.
• Experience in organizations of similar size and complexity is desired.
• Experience successfully working with people from diverse backgrounds.
• Experience demonstrating effective partnering and problem-solving.