The
Administrative Coordinator provides comprehensive administrative and operational support to the Library Development (LD) Division of the State Library of Louisiana. The LD Division delivers services to all public library systems and state institutions across Louisiana, and this position supports communications and operations that are ongoing and frequently statewide in scope. This role supports the Associate State Librarian and LD staff, coordinates youth services and institutional programs, and ensures effective recordkeeping and administrative functions. The position requires strong organizational skills, attention to detail, and the ability to manage multiple responsibilities in a dynamic, service-oriented environment.
The State Library of Louisiana inspires and supports literacy and lifelong learning for all Louisianans through access to information, strengthening communities, supporting exceptional library services, and preserving Louisiana’s heritage.
The State Library of Louisiana, its Board of Commissioners and staff value:
- Equal access to information for all citizens,
- The literary and cultural heritage of Louisiana,
- Intellectual freedom, and
- Reading
An ideal candidate should possess the following competencies:- Accepting Direction: The ability to be open and willing to follow guidance or instructions.
- Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
- Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
Three years of experience in administrative services.EXPERIENCE SUBSTITUTION:Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.The official job specifications for this role, as defined by the State Civil Service, can be found
here.
Job Duties:- Assist with planning and coordination of continuing education events, including logistics, materials, and workshops for youth, teen, and institutional services
- Support development of program resources, study guides, training materials, and presentations
- Conduct research to gather background information and support program initiatives, reports, and evaluations
- Coordinate mailings and distribution of youth services information, publications, and early literacy materials
- Support Summer Reading programs, including creation of book lists, crafts, and workshop materials, and attend events statewide
- Promote and assist with youth-focused resources, including databases and early literacy initiatives
- Provide support to institutional services, including communication with libraries and coordination of interlibrary loan activities
- Maintain accurate records, files, databases, and documentation in compliance with state recordkeeping requirements
- Assist with data collection, reporting, audits, and administrative functions for division programs and partnerships
- Provide general administrative support, including managing communications, preparing and editing documents, and assisting with events such as the Louisiana Book Festival
Position-Specific Details:- Appointment Type: This is a probational appointment. Current permanent status state employees may be required to accept a probational appointment.
- Work Schedule: This is a full-time position that reports in-office. This position may be required to work evenings, weekends, holidays, and/or overtime. This position may be required to travel.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.How To Apply:No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.
Louisiana as a State, is a Model Employer for People with Disabilities.
For further information about this vacancy contact:
Pacee Wallace
Department of Culture, Recreation, & Tourism
1051 N. 3rdStreet
Baton Rouge, LA 70802
Phone: 225-342-8202
pwallace@crt.la.gov
