Any specific skills, requirements or experience you want in a candidate: Proficiency in Microsoft Word, Excel, PowerPoint, and SharePoint is required; Experience managing travel and expenses is required, (in Concur is preferred); Experience working for a Global company is preferred.
• Minimum 2 years’ Experience
• Must be motivated to work hard and is comfortable in a professional, fast paced environment. Has a sense of urgency and able to multi task and prioritize. Comfortable working with and supporting a large group (2 directly)
• Able to be discreet.
• Proactive mindset vs. Reactive.
• Collaborative and able to work well in a group and with the other Admins onsite.
What You’ll Do:
- Support SharePoint sites owned by functional leaders.
- Manage calendars by scheduling appointments and meetings for function leaders.
- Manage organizational announcements and internal distribution lists
- Handle sensitive and confidential information with utmost discretion and integrity.
- Organize/plan large meetings and events including agenda development.
- Act as a primary point of contact with external/internal stakeholders, liaising to ensure smooth workflow and communication.
- Prepare and edit documents, presentations, and correspondence.
- Manage expense reports for functional leaders.
- Arrange domestic and international travel for functional leaders and assist in international travel for extended team.
- Coordinate, support, and oversee special projects as needed.
Qualifications – External Education:
- You have your High School Diploma/GED.
What Skills Would Be Beneficial:
- You have proven experience as an administrative assistant or in a similar role (minimum 1 year).
- Your attention to detail and your organizational skills are outstanding.
- You have excellent verbal, interpersonal, and writing skills.
- You are experienced and proficient in the use of Microsoft applications, such as Word, Excel, PowerPoint, Power BI, SharePoint, etc.
- You value serving the business and our customers, so you are willing and able to work overtime if requested.
- Proficiency in Microsoft TEAMS and Concur is a plus.
- You are a quick learner with new software and applications.
- You see problems as challenges and enjoy the opportunity to solve them and make improvements.
- You are flexible, able to multi-task/ prioritize responsibilities with competing priorities, work well under pressure and plan ahead to meet deadlines.
- You have a positive attitude, enjoy working independently and being part of a diverse team environment.
