Administrative Assistant

Job Title: Administrative Assistant

Location: Tracy, MN 56175

Duration: 12+ Months

Pay Range: $30-$32/hr on w2 without benefits

Job Description

Key Responsibilities

• Manage and oversee daily operations of the job site trailer
• Attend daily “Plan of the Day” meetings (7:00 AM), take detailed minutes, and distribute them promptly
• Provide administrative support to on-site staff, project managers, and visiting stakeholders
• Coordinate meetings, document discussions, and track action items
• Order and manage office supplies, catering, and vendor services
• Liaise with vendors, service providers, and internal teams
• Maintain organized documentation using tools like SharePoint and OneNote
• Assist with expense reporting and administrative processes
• Support both on-site and remote team coordination

Required Qualifications

• 3–5+ years of administrative experience (construction/site support preferred)
• Strong proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with SharePoint, OneNote, Adobe Pro/Bluebeam
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• High school diploma or GED required
• Valid driver’s license with reliable transportation

Preferred Qualifications

• Experience working in a construction site or job trailer environment
• Familiarity with SAP and expense reporting tools (e.g., SumTotal or similar)
• Experience supporting field teams or vendor coordination

Key Skills & Competencies

• Proactive and resourceful mindset
• Strong problem-solving and troubleshooting abilities
• Ability to work independently as the sole admin on site
• High attention to detail and accountability
• Strong collaboration and interpersonal skills

Work Environment

• Individual contributor role with support from other site admins across locations
• Fast-paced, dynamic construction site environment
• Hands-on, highly interactive role with field teams and vendors