Job Title: Administrative Assistant
Onsite/Remote: New York, NY
Description of Company:
This leading media organization is driven by ambition, integrity, and a commitment to quality. Employees benefit from a collaborative, inclusive culture and strong professional development opportunities. With a broad national reach across broadcast and digital platforms, it offers a stable environment to grow a career and make a meaningful impact.
Salary/Hourly Rate: $75,000–$90,000
Position Overview:
Provide high-level executive and administrative support, ensuring smooth office operations and effective collaboration across teams. Manage schedules, coordinate meetings and travel, and support event planning.
Responsibilities:
- Manage and maintain executives' schedules
- Arrange meetings, conference calls, and travel accommodations
- Prepare correspondence, reports, and presentations using office software
- Greet visitors and handle information requests
- Coordinate office services, including records, finances, and personnel issues
- Support event coordination, including catering and logistics
- Conduct research and compile data for executive presentations
- File and retrieve corporate documents and reports
- Provide clerical support to other departments
- Supervise and train lower-level clerical staff
- Process payroll information and maintain records
- Review and improve workflow and reporting procedures
- Ensure compliance with Equal Employment Opportunity and data privacy standards
- Assist with additional duties as assigned
Required Experience/Skills:
- 2-4 years of experience supporting senior executives
- Proficiency in Microsoft Office Suite, Google Workspace, and document management software
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Experience in scheduling, event coordination, and office administration
- Attention to detail and problem-solving skills
- Ability to work collaboratively with diverse teams
Preferred Experience/Skills:
- Experience with enterprise resource planning (ERP) software
- Familiarity with payroll and time accounting systems
- Prior exposure to executive-level support roles
- Supervisory experience with clerical staff
Education Requirements:
