Administrative Assistant

Job Overview

We are seeking a detail-oriented Data Processing Specialist to support a public health program focused on disease surveillance. This role involves accurate data entry, validation, and maintenance of health-related data systems to ensure high-quality reporting and compliance with established guidelines.

The ideal candidate will have strong attention to detail, experience with data systems, and the ability to work collaboratively in a fast-paced, team-driven environment.

Key Responsibilities

• Process and enter laboratory and case data into surveillance systems
• Review and manage assigned data queues and records
• Apply standard case definitions to determine case status
• Identify and categorize case types (e.g., acute, reinfection, perinatal, etc.)
• Perform data cleaning, validation, and quality assurance checks
• Process paper-based and electronic records, including incomplete or unmatched reports
• Investigate and resolve data discrepancies
• Coordinate medical record requests as needed
• Communicate data issues and findings to internal stakeholders
• Participate in team meetings, training sessions, and program activities

Required Qualifications

• High school diploma or equivalent
• Experience in data entry, data processing, or working with data systems
• Strong attention to detail and accuracy
• Ability to handle confidential information responsibly
• Good written and verbal communication skills
• Ability to follow structured processes and meet quality standards
• Proficiency in basic computer applications

Preferred Qualifications

• Background in healthcare, medical records, or public health
• Experience working with surveillance or reporting systems
• Familiarity with data validation and quality assurance processes

Technical Skills

• Data Entry & Typing (Advanced)
• Microsoft Excel & Word (Proficient)
• Adobe Acrobat (Advanced)
• Internet & Email Communication (Proficient)
• Administrative & Customer Service Skills