Position: Administrative Assistant
Location: Midland, Texas
Duration: Contract- 6 months with the opportunity to extend
Pay Range: $23.00-$25.00
Job ID: 176522
Job Overview:
The Administrative Assistant will provide comprehensive administrative support to all Supervisors in the West Texas Construction Services group. This role involves processing and monitoring documentation, compiling data, reconciling reports, and maintaining company records to ensure audit accountability. The position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.
Responsibilities:
- Process invoices, mail, correspondence, time entry, expense reports, material requisitions, and other administrative paperwork.
- Maintain logs, collect receipts, and verify expenditure account classification and approval.
- Resolve discrepancies, reconcile statements, and verify account distribution.
- Assist in coordinating meetings and other activities.
- Manage office equipment such as fax machines, printers, postage, and copy machines.
- Assign cell phones and coordinate repairs and billing.
- Purchase and maintain office supplies and other goods.
- Provide assistance with PC software and hardware usage as needed.
- Perform data entry and assist in tracking and reporting information using corporate proprietary applications such as UltiPro, FIM, Maximo, WMIS, DEIS, EI, DIS IDispatch.
- Maintain records and repairs for transportation assets, including licenses, permits, inspections, registrations, and insurance.
- Report and maintain records on vehicle usage and maintenance.
- Serve as a dispatcher for on-call and emergency situations.
- Create invoices for claims of lost or stolen materials and equipment.
- Oversee building maintenance and custodial functions as needed.
- Create and maintain Job Jackets for Work Requests and track them using spreadsheets.
- Set up catering for business lunches/meetings.
- Assist with filing and maintaining job jacket files and archives.
- Book hotels for FCC and Supervisor travel.
- Purchase beverages and snacks and stock the kitchen area.
- Contact contractors weekly to acquire availability and maintain an availability spreadsheet.
Qualifications:- High School Diploma, GED, or equivalent.
- Previous administrative work experience in a related field.
- Strong computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint.
- Keyboarding and typing proficiency.
- Effective communication and interpersonal skills.
- Ability to operate standard office equipment.
- Availability to respond to call-out duty within a reasonable time frame outside of normal working hours.
Additional Information:- Dress Code: Office casual (jeans/slacks and shirts).
- Work Schedule: Monday to Friday, 7:30 AM – 4:00 PM, with a 30-minute lunch break. Overtime may be required for work completion or during storms.
- Travel: Occasional out-of-town meetings (2-3 times a year) may require overtime for travel or an overnight stay.
About PTR Global: PTR Global is a leading provider of information technology and workforce solutions. PTR Global has become one of the largest providers in its industry, with over 5000 professionals providing services across the U.S. and Canada. For more information visit www.ptrglobal.com
At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to:
- Pay any fee to be considered for, submitted to, or selected for any opportunity.
- Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process.
- Provide sensitive financial information such as credit card numbers or banking information. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup.
Pay Range: $XXX - $XXX
The specific compensation for this position will be determined by several factors, including the scope, complexity, and location of the role, as well as the cost of labor in the market; the skills, education, training, credentials, and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits, including medical, dental, vision, and 401K contributions, as well as PTO, sick leave, and other benefits mandated by applicable state or localities where you reside or work.
If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at +1 214-740-2424. To report any concerns, please email us at legal@pinnacle1.com
