Administrative Assistant I (Legal)

Catawba County Social Services is recruiting a detail-oriented and highly organized Administrative Assistant I to join its legal department in support of child welfare attorneys and paralegals. This full-time position plays an essential role in ensuring that court-related documentation, filings, and communications are accurate, timely, and compliant with legal and departmental standards.

This role offers an opportunity to work in a fast-paced legal environment supporting court processes that directly impact the well-being of children and families in our community.

• Prepare, serve, distribute, and track subpoenas; prepare federally required Notices and Orders of Disclosure; ensure timely receipt of subpoenaed documents; and coordinate with social work staff to ensure complete witness lists
• Upload court orders through the Odyssey system for signature and filing; serve filed orders on all relevant parties; and upload to PATH NC in a timely manner each week
• Manage agency responses to third-party subpoenas, including coordination of inter-agency efforts and communication with outside firms and agencies
• Maintain the legal department's filing system, including timely closure and retrieval of records
• Assist with notarizing, filing, and distributing Juvenile Petitions and TPR Motions
• Perform other notary duties as needed
• Maintain and update data in the legal database
• Provide backup support to full-time paralegals for in-court support functions
• Other duties as assigned

• Bachelor’s degree in Business Administration, Public Administration, or other related field; OR
• Associate’s degree in Business Administration or related field and 1 year of office or clerical experience; OR
• High school diploma or GED equivalent and 3 years of office or clerical experience

• NC Notary Public certification or ability/willingness to obtain within a specified timeframe
• Strong organizational and time management skills and practices
• Ability to work independently and manage a high volume of documents
• High attention to detail
• Strong written and verbal communication skills
• Familiarity with legal terminology, court systems, and civil procedures
• Prior experience in a legal or clerking environment preferred
• Ability to handle confidential information with discretion
• Proficiency in office software and legal research tools

• Experience in a clerk or legal office