ADMINISTRATIVE ASSISTANT I

Job Requisition ID: 54959

Opening Date: 04/10/2026
Closing Date: 04/24/2026
Agency:Department of Public Health
Class Title: ADMIN ASSISTANT I - 00501

Office: Director's Office

Division: Legal Servies

Posting ID: 02-26-0276 / 54959
Posted: 04/10/2026 - 04/24/2026

Skill Option: None

Bilingual Option: None
Salary: Anticipated Starting Salary Range $5,900 - $7,900 per month
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage

A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Illinois Department of Public Health is seeking a highly motivated individual to perform highly confidential, administrative staff functions requiring judgment relating to the preparation and handling of legal documents. Serves as liaison between Springfield and Chicago Legal personnel relative to exchange of information which is required to be retained by the Director’s Office and the division of Legal Services. Assists in conducting studies of administrative operations and recommends changes to improve efficiency of operations. Composes technical and legal correspondence for signature of General Counsel, other senior attorneys, and Director. Performs special research assignments.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

*These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

• Functions as confidential staff assistant to the General Counsel by serving as a liaison between Springfield and Chicago legal personnel for the maintenance and exchange of confidential information, legal data, statistical matters and labor relations/personnel issues.
• Assists the supervisor with the oversight, preparation and handling of confidential legal documents by composing legal correspondence of a technical nature relative to health facilities regulated by the Illinois Department of Public Health.
• Conducts confidential legal research, prepares confidential reports and presents confidential findings relative to legal issues within the Department.
• Responsible for maintenance of office files and resource documents in an orderly manner to ensure the easy retrieval of information.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

• One (1) year of experience serving as a liaison with legal personnel of confidential information, legal data, or labor relations/personnel issues.
• One (1) year of experience with oversight, preparation and handling of confidential legal documents.
• One (1) year of experience conducting confidential legal research, preparing reports and presenting findings.
• One (1) year of experience maintaining office files and resource documents.
• One (1) year of working experience with Microsoft software products including Word, Excel, PowerPoint, SmartSheets, etc.

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $1.8 Billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,400 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Work Hours: Monday - Friday 8:30am-5:00pm (1 hour lunch)
Headquarter Location: 115 S Lasalle St, Chicago, Illinois, 60603
Work County: Cook
Agency Contact: DPH.HRRecruiter@Illinois.gov
Posting Group: Office & Administrative Support; Legal, Audit & Compliance

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com