Administrative Assistant

Administrative Assistant

Manufacturing

$25.00-$27.00 per hour

Monday-Friday, 8:00am-5:00pm

Columbus, Ohio (onsite)

Contract; potential for hire

We are seeking a highly organized and detail-oriented Administrative Assistant to support a dynamic engineering and operations environment. This role is critical to ensuring smooth day-to-day coordination across teams, with a strong focus on complex international travel planning, vendor coordination, and reporting support.

This position is not dedicated to a single executive but instead supports multiple teams, requiring flexibility, strong communication skills, and the ability to manage competing priorities.

Why You’ll Love This Job:

• Be part of a globally recognized leader in automation and advanced manufacturing
• Work in a fast-paced, innovative environment supporting cutting-edge technology
• Collaborate with engineering and operations teams that drive real-world impact
• Office located with a warehouse/operations setting – business casual dress code (jeans with no rips/holes/tears are ok!)

What You’ll Do:

• International Travel Coordination
• Plan and coordinate complex domestic and international travel arrangements for team members (flights, accommodations, visas, transportation, itineraries)
• Manage last-minute changes and troubleshoot travel issues across multiple time zones
• Ensure compliance with company travel policies and cost guidelines
• Vendor & Staffing Coordination
• Support the administration of agreements with staffing partners across U.S. facilities
• Maintain accurate records of contracts, contacts, and updates
• Serve as a point of coordination between internal teams and external staffing vendors
• Reporting & Administrative Support
• Assist engineering and operations teams with reporting, data tracking, and documentation
• Utilize Excel to compile, analyze, and maintain reports (pivot tables, formulas, data organization)
• Prepare summaries, dashboards, and internal communications as needed
• General Administrative Support
• Coordinate meetings, schedules, and logistics across departments
• Maintain organized documentation and filing systems
• Support site-level administrative needs within a warehouse/operations environment

What We’re Looking For:

• 3+ years of administrative experience in a fast-paced environment
• Proven experience coordinating complex international travel (required)
• Strong proficiency in Microsoft Excel (reporting, data tracking, formulas)
• Experience working with vendor contracts or external partners preferred
• Excellent organizational skills and exceptional attention to detail
• Ability to manage multiple priorities and adapt in a dynamic environment
• Strong communication and problem-solving skills