Administrative Assistant

Job Purpose

Manage the front lobby and answer, transfer, and screen incoming phone calls and provide support to Accounting when needed. Regular and dependable attendance is required.

Duties and Responsibilities

• Answer/screen incoming phone calls with a professional and pleasant voice and transfer to the appropriate person/department.
• Stamp incoming mail with current date and add postage to outgoing mail using Neopost machine.
• Maintain company employee phone list.
• Generate reports as needed.
• Log any incoming packages and inform addressee of delivery.
• Greet visitors and maintain signature book.
• Prepare shipping labels for outgoing FedEx, DHL, and any other shipments.
• Maintain freight logs
• Assist with Accounts Receivable Invoicing
• Assist with Accounts Receivable with Credit Applications
• Assist with booking Travel Arrangements
• Maintain clean and safe work area.
• Other duties assigned by your immediate supervisor and/or management.
• Responsible for understanding and executing Company goals and objectives while actively contributing to the cohesiveness of the team.

Qualifications

Education

• High school Diploma or equivalent.

Experience

• Experience commensurate with job responsibilities.
• Experience with accounts receivables/invoicing preferred

Skills

• Proficient in Microsoft Office

Abilities

• Able to clearly communicate with internal and external customers and all levels of management.
• Able to effectively present information and respond to questions from supervisors and managers.
• Demonstrated time management skills.
• Able to apply common sense understanding to carry out instructions furnished in written, verbal, or diagrammatic form.
• Able to deal with issues involving several concrete variables in standardized situations.
• Must be punctual and dependable.
• Must have good communication skills.