Overview
Administrative Aide positions are in the Information and Document Management Organization. Functional Areas include: Information Services, Document Data Bank, Engineering Data Support / Data Retention, ELCADD, and Graphic Services. Candidate will be considered for a number of different openings in the Organization.
Tasks and functions to be performed include the following:
Entering data into various computer systems (3G/MRPII, DB2, EB Document Data Bank, MS Access, etc); processing WDSs; preparation, distribution and receipt of both internal and external electronic and hardcopy documents; scanning and attributing of documents (Data Bank, etc.); supporting design/construction requests for design deliverable information (drawings, ERs, etc.); general filing; mail delivery/pick up; updating of Excel Charts; and other general administrative functions.
- Functions may also require operating office equipment, including high-speed black & white and color copiers, large format plotters, large format engineering document scanners and copiers, and CD duplicator machines
- Employees will be responsible to ensure that the highest level of data integrity is maintained and that all work is completed to support department schedules
- Attention to detail is essential
- Employees share office responsibilities with other Administrative Aides in the Organization
- Cross training of office functions will be expected to ensure full coverage of responsibilities across the organization
- This is a full time in office position with availability to work 1st shift
Qualifications
Required:
- High School Diploma or GED Equivalency
- Minimum 2 years of experience performing administrative duties
- Working knowledge and experience using MS Excel, Power-Point, and Word
- Working knowledge and experience using Fox It or Adobe Acrobat
- Experience entering data into electronic systems
- Document filing experience (organization of electronic files into folders or physical files into repositories)
Preferred:
- Word processing skills and type at least 45 words per minute
- Experience working on or with a team of individuals
Skills
Skills:
- Mainframe computer applications
- 3G/MRPII, DB2, NNPP Net, EB Commitment Report Processes, CITIS
- Knowledge of Submarine Design and Construction processes
- Well developed verbal and written communications skills
- Ability to complete work accurately while meeting schedules - attention to detail is essential
- A willingness to adapt as position requirements change and accept reassignment within the organization based on work load needs
