Admin

Job Title: Admin

Job Description

The Administrator supports day-to-day accounting operations by entering invoices and accounts payable data into QuickBooks, maintaining accurate records, and updating Excel reports. This role focuses on consistent, detail-oriented work that keeps financial information organized and up to date. It is ideal for someone who enjoys routine tasks, values accuracy, and wants to build practical experience in administrative and accounting support.

Responsibilities

• Enter invoices, tickets, and accounts payable data into QuickBooks with a high level of accuracy.
• Perform data entry tasks consistently and efficiently while maintaining strong attention to detail.
• Update and maintain existing Excel spreadsheets, including applying and adjusting formulas as needed for reporting.
• Review, organize, and verify supporting documents for processing to ensure completeness and accuracy.
• Maintain orderly digital and physical records of invoices and related financial documentation.
• File documents and records in an organized manner for easy retrieval and auditing.
• Communicate with internal team members to clarify missing, incomplete, or unclear information.
• Process invoices related to accounts receivable and accounts payable in a timely manner.
• Support invoice entry and payment processing within QuickBooks according to established procedures.
• Provide courteous and professional customer service when interacting with internal and external contacts.
• Manage a steady workflow of documents and tasks, prioritizing work to meet deadlines.
• Participate in required skills testing, including Excel and typing assessments, to demonstrate proficiency.

Essential Skills

• Proven experience with data entry and invoice processing.
• Working knowledge of QuickBooks, including invoice entry and payment processing.
• Experience with accounts receivable and accounts payable invoice processing.
• Basic to intermediate Excel skills, including updating spreadsheets and using formulas for reporting.
• Proficiency with Microsoft Office applications.
• Ability to type a minimum of 40 words per minute, as verified by a typing test.
• Ability to successfully complete required Excel testing.
• Strong attention to detail and accuracy when handling repetitive tasks.
• Organized and reliable approach to managing a steady workflow of documents.
• Effective administrative support skills, including filing and record management.
• Professional customer service and communication skills.

Additional Skills & Qualifications

• Previous experience in an administrative support role involving data entry and invoicing.
• Comfort working with digital and physical documentation systems.
• Ability to collaborate with team members to resolve questions about invoices or supporting documents.
• Interest in learning more about business operations and financial processes.
• Willingness to follow established procedures and contribute to continuous improvement of workflows.

Work Environment

This is a fully onsite role with standard hours from 7:00 a.m. to 4:00 p.m. You work in a stable, well-established business with strong ties to the local community, where long-term relationships and reliability are highly valued. The environment offers clear, consistent, and predictable work that suits someone who enjoys routine and accuracy rather than high-pressure decision-making. You use QuickBooks, Excel, and Microsoft Office daily, spending much of the day updating reports, entering data, and organizing documentation. The team environment is supportive and close-knit, where colleagues know each other and individual contributions are visible and appreciated. The role provides exposure to how the business operates, including job tickets, vendor relationships, and day-to-day operational flow, offering opportunities to grow practical skills that are transferable to future administrative or accounting positions. Attire is typical office-appropriate clothing suitable for an onsite administrative setting.

Job Type & Location

This is a Contract to Hire position based out of Frederick, MD.

Pay and Benefits

The pay range for this position is $23.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Frederick,MD.

Application Deadline

This position is anticipated to close on May 1, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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