UVA Anesthesiology provides an environment whereexpertiseand passions thrive,utilizingour extraordinary team of anesthesia physicians, trainees,nursesand staff to advance patient care within UVA Health. With excellence in physician leadership, research,educationand innovations, we strive to improve perioperative outcomes,establishunparalleled practices in patient care, and advance the field of anesthesiology globally.
Position Summary
The ACGME Core Residency Program Coordinatoris responsible forthe operational, administrative, andaccreditationsupport of the residency training program in compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements. This role serves as a key liaison between residents, faculty, institutional GME leadership, and external regulatory organizations, such as the American Board of Anesthesiology, to ensure the effective management, accreditation compliance, and continuous improvement of the residency program.
The coordinator ensures adherence to ACGME Common Program Requirements, specialty-specific requirements, and institutional policies, while supporting the educational mission andmaintainingaccuratedocumentation, reporting, and program infrastructure.
Responsibilities:
Accreditation and Regulatory Compliance
Maintain ongoing compliance with ACGME Common and specialty-specific Program Requirements.
Coordinate andmaintainaccreditation documentation, including ADS (Accreditation Data System) updates.
Prepare and support ACGME site visits, annual updates, self-studies, and program evaluations.
Track andmaintainresident case logs, duty hours, evaluations, and milestones.
Ensureaccurateandtimelyreporting to ACGME, ABA, NRMP, ERAS, and institutional GME offices.
Maintain confidential resident and program recordsin accordance withinstitutional and regulatory standards.
Program Administration
Coordinate daily administrative operations of the residency program.
Serve asprimaryadministrative liaison between residents, faculty, program director, and institutional GME office.
Manage resident onboarding, orientation, and offboarding processes.
Maintain resident personnel files, training records, and credentialing documentation.
Coordinate resident schedules, rotations, call schedules, and leave tracking.
Monitor resident licensure, certifications, visa status (if applicable), and training verifications.
Recruitment and Selection
Coordinate residency recruitment activities, including ERAS application management.
Organize interview schedules, recruitment events, and candidate communications.
Support program director and selection committee during recruitment and ranking processes.
Ensure compliance with NRMPmatchpolicies and timelines.
Evaluation and Educational Support
Manage resident and faculty evaluations using UVA’s residency management system: NewInnovations.
Assistin coordinating Clinical Competency Committee (CCC) and Program Evaluation Committee (PEC) meetings.
Track resident progress, milestone reporting, and remediation documentation as needed.
Coordinate educational conferences, meetings, and academic events.
Meetings and Communication
Schedule and prepare materials for program meetings, including CCC, PEC, faculty meetings, and resident meetings.
Prepare agendas,maintainminutes, and ensure follow-up on action items.
Communicate policies, deadlines, and program updates to residents and faculty.
Data Management and Reporting
Maintain databases and residency management systems.
Prepare reports for ACGME, institutional leadership, and program director.
Assistwith surveys such as the ACGME Resident and Faculty Surveys.
Financial and Administrative Support
Assistwith budget tracking related to program activities.
Process reimbursements, educational funds, and program expenses.
Coordinate travel and conferencelogisticsfor residents and faculty.
Minimum Qualifications
Education: Bachelor's degreerequired.
Experience: 2+ years of relevant professional experiencerequired.
Experience working with ACGME accreditation standards preferred.
Experience with residency management systems (e.g.,MedHub, New Innovations, or equivalent) preferred.
Preferred Qualifications
Experience supporting an ACGME-accredited residency or fellowship program.
TAGME certification (Training Administrators of Graduate Medical Education) or willingness to obtain certification.
Experience with ERAS, NRMP, and ACGME ADS systems.
Knowledge of ACGME accreditation requirements and GME processes preferred.
Excellent organizational and project management skills.
Strong attention to detail and ability to manage multiple priorities.
Excellent written and verbal communication skills.
Ability tomaintainconfidentiality and professionalism.
Proficiencyin Microsoft Office Suite and database management.
Ability to work independently and collaboratively.
Physical Demands
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
Position Type & Work Location
This isan exempt-level,benefitedposition. Learn more aboutUVA benefits.
This is a restricted position, which is dependent on funding and is contingent upon funding availability.
This position is based in Charlottesville, VA, and is eligible for a hybrid scheduleafter probationaryperiodinaccordance withUVA’s remote work guidelines.
Office-based environment within academic medicalcenter.
Occasional evening or extended hours during recruitment season or accreditation activities.
Frequent set-up/clean-up of conferences, food, meetings
Substantial walking between hospital and academic offices
Minimal travel may berequiredfor professional development.
About UVA and the Community
To learn more about UVA and in the Charlottesville area, visitUVA LifeandEmbark CVA.
Application Timeline
Application review will begin afterMarch 3, 2026.
Additional Requirements
Background checks and pre-employment health screeningswill be conducted on all new hires prior to employment.
This positionwill notconsider candidates whorequireimmigrationsponsorshipnowor in the future.
How to Apply
Please applyonline, by searching for requisition numberR0080919.
Internal applicantsmay search and apply for jobs on theUVA Internal Careers website.
Complete an application with the following documents:
Resume
Cover Letter
Upload all materials into the resume submissionfield. You cansubmitmultiple documents intothis onefield or combine them into one PDF.Applications without allrequireddocuments will notreceivefull consideration.
Reference Check Process
Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will berequested, with at least three responsesrequired.
Contact
For questions about the application process, please contactMargaret Weeks, mew7ys@virginia.edu.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.